Executive Assistant - Relax & Company
Croydon, NH 03773
About the Job
Job Summary:
The Executive Assistant is responsible for daily high-level administrative support to the President of Relax & Company. This position serves as the ‘gatekeeper’ of the President, responsible for access to the President’s schedule and time. This position requires being available for the President as demands shift, change, or flex - typically 8:00 am to 5:00 pm. The Executive Assistant reports directly to the President and is expected to support the Executive Team, where necessary. The Executive Assistant will have flexible hours of availability to include occasional nights and weekends, as requested.
Primary Duties:
Answers telephone calls and emails from clients and directs them to the relevant department.
Welcomes and directs visitors and clients within the main office at 6 Main Street Newport, NH. Ensures the President is not interrupted by visitors, unnecessarily.
Provides high-level administrative support and assistance to the President of Relax & Company.
Maintains the President’s schedule to balance time for preparation for meetings and time for projects.
Maintains and takes meeting minutes that align with the Company standard of taking and maintaining minutes.
Maintains the President’s calendar to ensure enough time is accounted for between meetings, client requests, vendors, and employee relations.
Confirms appointments with staff to ensure they are prepared for meetings before meeting with the President.
Responsible for ensuring the President is getting proper nutrients by ordering and picking up meals.
Completes assigned tasks by the President to free up the President’s time.
Performs clerical and administrative tasks including drafting letters, emails, memos, reports, and other documents for the President.
Prepares agendas and schedules for meetings. Coordinates refreshments, presentation hardware, meeting place, and notification to attendees of the meeting.
Arrange travel and accommodations for the Executive Team.
Attends meetings on behalf of the President, taking notes and recording minutes.
Receives incoming communication (calls and emails) on behalf of the President, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Efficiently providing information updates to the President from staff, division managers, and other information, daily.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains stock for office refrigerator.
Coordinates the cleanliness and maintenance of the main office at 6 Main Street, Newport.
Skills:
Excellent verbal and written communication skills.
Ability to maintain a high level of confidentiality.
Must possess a strong character and willingness to push ahead.
Must be able to take criticism well and adjust to new expectations.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Proficient with Google Suite.
Education:
High school diploma required.
A bachelor’s degree in business administration or a related field is required.
Experience:
At least 5-10 years of related experience is required. Experience may include work as a paralegal, other executive assistant positions, secretary of a board, or any assistant work supporting the CEO or President of a company.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.
Other:
This job description was written for Relax & Company for the role of Executive Assistant. This position is required to fulfill “other duties” as assigned by the manager as it fits within the scope of the position.
PI251541930