Executive Assistant at Jobot
Costa Mesa, CA 92627
About the Job
Executive Assistant needed for fast-growing, highly reputable hospitality industry leader!
This Jobot Job is hosted by: Colin Callahan
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $110,000 per year
A bit about us:
We are a very well-established and fast-growing company that operates several restaurant concepts across the country. Recently, we were recognized as one of the Top companies in our space by a leading industry guide. Our group offers ample growth opportunities due to its size, yet remains agile enough to value your contribution and listen to your ideas.
Our mission is to consistently deliver a five-star experience for our teams, guests, partners, and community. If you are a talented Executive Assistant looking to make a big impact within our family-run organization, we would love to speak with you right away!
Why join us?
1. Strong compensation and the incredible benefits listed below
2. Amazing team, work environment, and company culture
3. Great vertical mobility and career growth potential!
Job Details
Currently, we are looking for a bright and motivated Executive Assistant to join our team!
Required:
Nice to Haves:
ESSENTIAL JOB DUTIES
Calendar Management:
Communication and Correspondence:
Travel Coordination + Company Events:
Meeting Support:
Project & Information Management
Property Management:
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
This Jobot Job is hosted by: Colin Callahan
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $80,000 - $110,000 per year
A bit about us:
We are a very well-established and fast-growing company that operates several restaurant concepts across the country. Recently, we were recognized as one of the Top companies in our space by a leading industry guide. Our group offers ample growth opportunities due to its size, yet remains agile enough to value your contribution and listen to your ideas.
Our mission is to consistently deliver a five-star experience for our teams, guests, partners, and community. If you are a talented Executive Assistant looking to make a big impact within our family-run organization, we would love to speak with you right away!
Why join us?
1. Strong compensation and the incredible benefits listed below
2. Amazing team, work environment, and company culture
3. Great vertical mobility and career growth potential!
- Work from Home on Fridays!
- Competitive compensation + bonus potential
- Lifestyle Spending Account benefit, which supports you and your family in numerous ways such as through gym memberships, child care, student loans & more!
- Comprehensive health insurance plans that include substantial medical, dental and vision options
- 401k with annual employer match
- Employer paid life insurance
- Variety of supplemental benefit plans
- Health Savings Account
- Monthly dining reward dollars to use at various company locations
- Paid vacation
- Paid/floating holidays
- Bereavement Pay
- Lunch provided every Monday-Wednesday at corporate office
- Work from home Fridays
- Education Assistance Program (EdAP) for hospitality related education growth
- Employee Assistance Program (EAP) to assist with work life balance
- Employee Referral Program with payouts up to $4,000 each for qualifying management positions
Job Details
Currently, we are looking for a bright and motivated Executive Assistant to join our team!
Required:
- Experience in restaurant, hospitality, or construction/real estate/property management industries
- Strong proficiency in data analysis tools (e.g., Excel).
- Excellent organizational and multitasking skills.
- Exceptional written and verbal communication skills.
- Attention to detail and ability to maintain confidentiality.
- Prior experience as an executive assistant or supporting C-level executives is a plus.
- Detail-oriented with a strong emphasis on accuracy.
- Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed.
- Ability to interact with all levels of management.
- Strong problem-solving skills and the ability to work independently.
- Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook.
Nice to Haves:
- Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field
ESSENTIAL JOB DUTIES
Calendar Management:
- Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time.
- Manage the calendars of the President of Restaurants, and VP of Food & Beverage as needed.
Communication and Correspondence:
- Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts.
- Work with Executive team in updating quarterly goals and objectives and scheduling quarterly reviews.
Travel Coordination + Company Events:
- Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members.
- Charity Events - Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events.
- Organize various company events throughout the year.
Meeting Support:
- Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information.
- Board Meeting (quarterly) - Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings.
- Plan and execute projects, including but not limited to conferences and meetings.
Project & Information Management
- Organize and maintain confidential files, documents, and records related to the Executive teams’ responsibilities and initiatives.
- Manage records storage inventory.
- Manage various systems and contracts for all restaurants and support center.
- Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO.
- Create project timelines and budgets, and track progress against them
- Manage special projects and initiatives as directed.
Property Management:
- Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations.
- Support the CEO and Director of Development in property acquisition and lease agreements.
- Assist in tracking property-related financials, including budgets, invoices, and payments.
- Support Center management.
- Ring Alarm system, OpenPath door system, copy machine, kitchen supplies, Costco ordering, music, storage, coffee machine maintenance.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Salary
80,000 - 110,000 /year