Executive Assistant - Corporate - DLA Piper
Chicago, IL
About the Job
_DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center (https://mandatoryview.com/?LicenceId=09b17fa3-b781-4022-bfdd-ec61a570463c&ProductType=OnlineApplicant) ._
DLA Piper is, at its core, bold, exceptional collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
If you are a highly talented Executive Assistant, we want to hear from you!
This position is located in our Chicago office and offers a hybrid work schedule. On site presence is required.
Minimum Requirements:
+ High School or GED
+ 5 years of professional executive administrative experience supporting partners and/or executives
+ Advanced computer skills in Excel, Word and PowerPoint are required
+ Exhibits excellent communication and interpersonal skills to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis
+ Solid organizational skills to manage multiple high priority projects at one time
+ Performs a broad range of assignments with efficiency and accuracy
+ Excellent time management skills necessary and the ability to work effectively in a fast-paced environment
+ Demonstrates strong work ethic and a flexible, dependable and positive attitude
+ Must maintain confidentiality and demonstrate good professional judgment
Preferred Requirements:
+ Bachelor's Degree
What will your day look like?
As an Executive Assistant, you will complete and carry out major assignments and a broad variety of tasks in support of the partner's practice. You will exercise judgment and delegate administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, you will maintain responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
In this role, you will perform work that substantively and positively impacts the success of the partner's financial viability with client matters. You will exercise discretion and professional judgment with confidential and sensitive matters. You will plan, coordinate, and ensure attorney Outlook calendars are maintained; identify and resolve scheduling conflicts; coordinate complex travel itineraries including support for an international practice which will include scheduling global calls to accommodate various time zones; correspondence with international administrative counterparts and working with internal travel department on international business travel bookings. You will work closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
Furthermore, you will successfully complete critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice. You will handle extensive direct interaction with clients and outside business contacts. You will also prepare agendas, reports, and presentations; compose correspondence that is sometimes confidential. You will develop and maintain professional relationships and ensure teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
Additionally, you will coordinate department or practice group meetings. You will take lead in preparing logistics and engaging appropriate parties to ensure a successful meeting. You will participate in practice group and client team meetings, as appropriate. You will prepare meeting agendas, review meeting materials for accuracy and completeness and distribute to meeting attendees. You will also maintain paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures. Lastly you will oversee billing matters including reviewing bills and approving various forms, collaborating and corresponding with responsible parties, handling international billing, liaising with billing and collections teams and monitoring client budgets for reporting purposes.
To learn more about DLA Piper, please visit our website (https://www.dlapiper.com/en/us/) .
We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success.
General & Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
+ Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
+ Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
+ Provide timely, accurate, and quality work product;
+ Successfully meet deadlines, expectations, and perform work duties as required;
+ Foster positive work relationships;
+ Comply with all firm policies and practices;
+ Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
+ Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands, Work Environment, and Other Requirements
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Application Process:
If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com . Please add noreply@dlapipercareers.us to your list of safe senders.
Applicants must apply directly online instead of sending application materials via email.
Agency applications will not be considered.
Job: _Business Administration/Management_
Organization: _Legal Support Services_
Title: _Executive Assistant - Corporate_
Location: _Illinois-Chicago_
Requisition ID: _24000078_
DLA Piper is, at its core, bold, exceptional collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
If you are a highly talented Executive Assistant, we want to hear from you!
This position is located in our Chicago office and offers a hybrid work schedule. On site presence is required.
Minimum Requirements:
+ High School or GED
+ 5 years of professional executive administrative experience supporting partners and/or executives
+ Advanced computer skills in Excel, Word and PowerPoint are required
+ Exhibits excellent communication and interpersonal skills to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis
+ Solid organizational skills to manage multiple high priority projects at one time
+ Performs a broad range of assignments with efficiency and accuracy
+ Excellent time management skills necessary and the ability to work effectively in a fast-paced environment
+ Demonstrates strong work ethic and a flexible, dependable and positive attitude
+ Must maintain confidentiality and demonstrate good professional judgment
Preferred Requirements:
+ Bachelor's Degree
What will your day look like?
As an Executive Assistant, you will complete and carry out major assignments and a broad variety of tasks in support of the partner's practice. You will exercise judgment and delegate administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, you will maintain responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
In this role, you will perform work that substantively and positively impacts the success of the partner's financial viability with client matters. You will exercise discretion and professional judgment with confidential and sensitive matters. You will plan, coordinate, and ensure attorney Outlook calendars are maintained; identify and resolve scheduling conflicts; coordinate complex travel itineraries including support for an international practice which will include scheduling global calls to accommodate various time zones; correspondence with international administrative counterparts and working with internal travel department on international business travel bookings. You will work closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
Furthermore, you will successfully complete critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice. You will handle extensive direct interaction with clients and outside business contacts. You will also prepare agendas, reports, and presentations; compose correspondence that is sometimes confidential. You will develop and maintain professional relationships and ensure teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
Additionally, you will coordinate department or practice group meetings. You will take lead in preparing logistics and engaging appropriate parties to ensure a successful meeting. You will participate in practice group and client team meetings, as appropriate. You will prepare meeting agendas, review meeting materials for accuracy and completeness and distribute to meeting attendees. You will also maintain paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures. Lastly you will oversee billing matters including reviewing bills and approving various forms, collaborating and corresponding with responsible parties, handling international billing, liaising with billing and collections teams and monitoring client budgets for reporting purposes.
To learn more about DLA Piper, please visit our website (https://www.dlapiper.com/en/us/) .
We offer exceptional career opportunities in an environment that is challenging, rewarding, and, we believe, truly different from our competitors. Our employees enjoy a competitive benefits package and a dynamic and diverse environment in which they can build a long and fruitful career and reap the rewards of their success.
General & Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to:
+ Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties;
+ Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner;
+ Provide timely, accurate, and quality work product;
+ Successfully meet deadlines, expectations, and perform work duties as required;
+ Foster positive work relationships;
+ Comply with all firm policies and practices;
+ Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed;
+ Perform all other duties, tasks or projects as assigned.
Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
Physical Demands, Work Environment, and Other Requirements
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Application Process:
If you have a request for an accommodation during the application process or have any questions about the process, please contact careers@us.dlapiper.com . Please add noreply@dlapipercareers.us to your list of safe senders.
Applicants must apply directly online instead of sending application materials via email.
Agency applications will not be considered.
Job: _Business Administration/Management_
Organization: _Legal Support Services_
Title: _Executive Assistant - Corporate_
Location: _Illinois-Chicago_
Requisition ID: _24000078_
Source : DLA Piper