Executive Assistant (contract to hire) - Allogene Therapeutics

About Allogene:

Allogene Therapeutics, with headquarters in South San Francisco, is a clinical-stage biotechnology company pioneering the development of allogeneic chimeric antigen receptor T cell (AlloCAR T™) products for cancer and autoimmune disease. Led by a management team with significant experience in cell therapy, Allogene is developing a pipeline of “off-the-shelf” CAR T cell product candidates with the goal of delivering readily available cell therapy on-demand, more reliably, and at greater scale to more patients. For more information, please visit www.allogene.com, and follow @AllogeneTx on X (formerly Twitter) and LinkedIn.

About the role:

Allogene is seeking a highly motivated individual to join us as an Executive Assistant to support the R&D function and executives. You will manage a wide range of support functions in a fast-paced environment. You will be a key member of the team and like everyone on the team you may be asked to jump in to assist in areas outside of your primary responsibilities. You will be flexible, proactive, and resourceful with a high level of professionalism and confidentiality is crucial to this role.

This is a contract role in our Century City, CA office, that may evolve into a full-time position. The position is expected to be onsite at least 3 days a week and more as needed.

Responsibilities include but are not limited to:

• Manage schedules and coordinate travel and logistics for the executive and others w/in the department
• Prepares materials and presentations for meetings and sets up rooms as needed
• Responsible for processing and completing expense reports
• Answers calls and assists in managing emails
• Provides general administrative support, including providing copies, maintaining files, and updating shared files on the server
• Assists in coordinating interviews and greets candidates
• Assists with planning company and department events
• Act as point person for all visitors to the Century City office
• Other duties as assigned

Position Requirements & Experience:

• Must have experience of an office or administrative role with a scientific organization (preferably in a biotechnology setting)
• Bachelor’s degree (or equivalent experience)
• Strong attention to detail with the ability to multi-task and handle multiple responsibilities simultaneously
• Excellent organizational skills and an ability to prioritize effectively to deliver results within reasonably established timelines
• Ability to work independently and as part of a team
• Strong interpersonal skills including verbal and written communication are essential in this collaborative work environment
• Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization
• Strong understanding (advanced skills) of Word, Excel, & PowerPoint
• Understanding of the importance of confidentiality and discretion
• Candidates must be authorized to work in the U.S.

We offer a chance to work with talented people in a collaborative environment. The expected contract rate for this role is $43.00 - $52.00. Actual pay will be determined based on experience, qualifications, geographic location, business needs, and other job-related factors permitted by law.

As an equal opportunity employer, Allogene is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job-related characteristics or other prohibited grounds specified in applicable federal, state and local laws. We also embrace differences in experience and background, and welcome diversity of opinions and thought with active recruitment and internships designed to create a stronger and better Allogene that is focused on developing life-changing products for patients.

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