Executive Assistant - Contract - TalentBurst, Inc.
Arlington, VA
About the Job
Executive Assistant (124609-1)
Start Date: ASAP
Location: Arlington, VA-22202
Duration: 11 Months
Hybrid role– 3 Days in Office, try to align with team but flexible overall
Schedule: M-F, 40 Hours/week
Number and Type of Interviews: Expect 1-2 Rounds with HM / Team
Description
We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution.
The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
Qualifications:
-Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
-The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
-High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
-At least two years of college required, bachelor’s degree preferred.
-This position requires 1-2 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
Story Behind the Need – Business Group & Key Projects
Reason for Request:
• Additional support added to team to support rapid growth and team needs
Surrounding Team and Key Projects:
• Supporting up to 4 People –
- 2 People will require full admin support / calendar / events / expenses / travel
- 2 People will require lighter admin support
Typical Day in the Role
Chance for Extension: YES – likely to 24 months
Chance for Conversion: Unknown – Possible
Daily Schedule / OT Expectations:
• M-F 40 HRS / No OT Expected
Interaction with Team:
• More Independent / collaborate with team but working individualized and with direct reports mainly.
Typical Task Breakdown:
• Executive Admin Support: Calendaring, Scheduling Events, Budgeting / Expenses, Vendor Management, Etc.
• Everyday looks different – need to be able to adapt and change course as needed throughout day / team needs.
• Responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office.
• Responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
Compelling Story & Candidate Value Proposition
What makes this role interesting / Selling Points:
• High Visibility to our Leadership / events and projects within the company.
• Career Growth / Exposure Opportunities
Candidate Requirements
Desired Leadership Principles:
• Bias for Action
• Dive Deep
• Take Ownership
Degrees/ Certs and/or Experience Required:
• At least two years of college required, bachelor’s degree preferred.
• Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
• Salesforce Management Experience (would be a plus but not required)
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• This position requires 1-2 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
Top 3 must-have hard skills
1 Self – Starter / Ramp up Quick / Know how to prioritize tasks and handle high volume priorities to adapt as needed without getting overwhelmed.
2 Executive Calendaring / Managing Internal or External Events would be very ideal
3 1-2 Experience in Executive Administration / Senior Management support
Work with policy makers / high level officials – previous experience in this area would be very beneficial (not required)
Start Date: ASAP
Location: Arlington, VA-22202
Duration: 11 Months
Hybrid role– 3 Days in Office, try to align with team but flexible overall
Schedule: M-F, 40 Hours/week
Number and Type of Interviews: Expect 1-2 Rounds with HM / Team
Description
We are seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. This is an important area for us requiring strong focus and execution.
The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
Qualifications:
-Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
-The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
-High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
-At least two years of college required, bachelor’s degree preferred.
-This position requires 1-2 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
Story Behind the Need – Business Group & Key Projects
Reason for Request:
• Additional support added to team to support rapid growth and team needs
Surrounding Team and Key Projects:
• Supporting up to 4 People –
- 2 People will require full admin support / calendar / events / expenses / travel
- 2 People will require lighter admin support
Typical Day in the Role
Chance for Extension: YES – likely to 24 months
Chance for Conversion: Unknown – Possible
Daily Schedule / OT Expectations:
• M-F 40 HRS / No OT Expected
Interaction with Team:
• More Independent / collaborate with team but working individualized and with direct reports mainly.
Typical Task Breakdown:
• Executive Admin Support: Calendaring, Scheduling Events, Budgeting / Expenses, Vendor Management, Etc.
• Everyday looks different – need to be able to adapt and change course as needed throughout day / team needs.
• Responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office.
• Responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
Compelling Story & Candidate Value Proposition
What makes this role interesting / Selling Points:
• High Visibility to our Leadership / events and projects within the company.
• Career Growth / Exposure Opportunities
Candidate Requirements
Desired Leadership Principles:
• Bias for Action
• Dive Deep
• Take Ownership
Degrees/ Certs and/or Experience Required:
• At least two years of college required, bachelor’s degree preferred.
• Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
• Salesforce Management Experience (would be a plus but not required)
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• This position requires 1-2 years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
Top 3 must-have hard skills
1 Self – Starter / Ramp up Quick / Know how to prioritize tasks and handle high volume priorities to adapt as needed without getting overwhelmed.
2 Executive Calendaring / Managing Internal or External Events would be very ideal
3 1-2 Experience in Executive Administration / Senior Management support
Work with policy makers / high level officials – previous experience in this area would be very beneficial (not required)
Source : TalentBurst, Inc.