Executive Assistant - Community - Carlton senior Living

San Leandro, CA 94577

About the Job

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COMPANY OVERVIEW

At Carlton, we are dedicated to enriching the lives of older adults by offering personalized care and fostering a warm and supportive environment. We know it takes a special group of individuals to help our residents live their lives to the fullest, surrounded by love, kindness, and care. We believe happy employees ensure happy residents. With attractive benefits, hands-on training, and opportunities for career advancement, we take great pride in recruiting people who embrace and embody our unique “culture of caring.”

Join our exceptional team at Carlton Senior Living as the Executive Assistant! The starting rate of pay is$66,560 salary exempt, with a Sunday through Thursday schedule. We also offer amazing benefits including Medical, Dental, Vision, Paid Time Off, Employee Referral Bonuses, and so much more!

SUMMARY

This position is responsible for supporting the Community with specified administration and HumanResources responsibility; specifically supporting and assisting with the efficient operation, management,and day-to-day functions in accordance with federal, state and local standards, guidelines, andregulations to assure that the administrative aspect of the Community operates to the highest level ofefficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following. Other duties may be assigned. Regular and predictable attendance is an essential function of this job.

Perform administrative tasks as assigned by Executive Director.
Perform HR duties related to personnel records, confidentiality, employee relations, corrective action, and termination as needed.
Ensures that employee certifications, driver’s license and professional licensure, & I-9’s are current and filed correctly.
Facilitate benefit enrollment and termination as appropriate.
Schedules finger printing, DOJ documentation, pre-employment physical, TB testing for newhires or assists the Employee Engagement Specialist in this process.
Audit benefit invoices to keep enrollment and termination current on carrier records.
Ensure accuracy of benefit accrual balance and make adjustment as necessary.
Order and maintain office supplies for the Community.
Assist the Executive Director in the review of employee accident/incident reports and in the management of workers’ comp claims.
Actively participate in prevention, reporting, and management of Workers’ Comp. Claims.
Assist Home Office accounting department with special projects, audits and reports which need to be completed and submitted to various entities.
Assist Executive Director with resident file maintenance.
You may be required to provide prospective resident tours of your Community as part of the back-up tour team.
Serve as a Liaison in managing and communicating with payroll, benefits, and HR departments.

SUPERVISORY RESPONSIBILITIES

Responsibility for the Receptionists.
Responsibilities may include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Ensure Receptionist staffing and coverage during all shifts.
May perform daily payroll edits. Adjust payroll records as appropriate. Perform end of period review.
Observe work environment for potential injury hazards and take appropriate preventative safety precautions. Actively participate in prevention, reporting, and management of Workers’ Comp. Claims.
Able to read and write reports, business correspondence, memos and staff performance evaluations.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essentialduty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/orability required. Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions.

EDUCATION and/or EXPERIENCE

• High School graduate or equivalent certificate; AA/AS or BA/BS degree beneficial.

• 2 to 3 years progressive experience in office management is preferred.

• According to Title 22 requirements must be at least eighteen (18) years of age.

COMMUNICATIONS SKILLS

• Ability to communicate clearly and effectively.

• Interact with our customers – including residents, family members, and all staff members –according to the concepts identified by the Carlton Way.

MATHEMATICAL SKILLS

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,common fractions, and decimals.

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Ability to work with and maintain budget information is important.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situationswhere only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

TECHNICAL SKILLS:

• Proficiency in the Microsoft Office suite (Word, Excel, Power Point, and Outlook)

• Knowledge of basic accounting is important.

CERTIFICATES, LICENSES, REGISTRATIONS

• Current First Aid Certification

• DOJ and FBI fingerprint clearance must be complete prior to initial presence in the Community

• Health screening and negative TB test (must be less than six {6} months old)

PHYSICAL DEMANDS The physical demands described here are representative of those that must bemet by an employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions.

• Per Title 22 license regulations, must be a minimum of 18 years old.

• The employee must be capable of exerting up to 10 pounds of force occasionally (up to 1/3 ofthe time) and/or a negligible amount of force frequently (from 1/3 to 2/3 of the time) to lift,carry, push, pull, or otherwise move equipment or objects including the human body.

• While performing the duties of this job, the employee is regularly required to sit, and may berequired to walk, climb stairs, stand, stoop, kneel, bend, or crouch; reach with hands and arms,balance or lift.

• The employee is required to have visual and hearing acuity sufficient enough to assess employeeand resident safety and ability and may be required to assist in the evacuation of residents andstaff during emergency situations.

WORK ENVIRONMENT The work environment characteristics described here are representative ofthose an employee encounters while performing the essential functions of this job.

• The majority of the work is performed in an office environment.

Carlton Senior Living’s Commitment to Pay Transparency

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives.

Carlton Senior Living benefits are designed to convey Carlton Senior Living’s culture and values, to create an efficient and inspiring work environment, and to support our employees to give their best in both work and life. We offer the following benefits to eligible employees:

Premium coverage for employee medical insurance
Flexible Spending Account (FSA)
Dental, Vision, Short/Long-term Disability, Basic Life, Voluntary Life and AD&D insurance plans;
Generous vacation time and leave plans, as well as paid sick days and parental leave;
Generous benefits like mental and emotional health support through our Employee Assistance Program, a 401K company match, gym and tuition reimbursements.

Carlton Senior Living reserves the right to modify or change these benefits programs at any time, with or without notice.

Carlton Senior Living’s Commitment to Equal Employment Opportunities

Carlton Senior Living is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Per Department of Social Services regulations, all applications must undergo an extensive background check, and certain misdemeanor convictions will require an exemption.

Carlton Senior Living is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at hrdept@carltonseniorliving.com .

Source : Carlton senior Living