Executive Assistant - Ardent Eagle Solutions

About Us:

Are you ready to join an exceptional team that's rewriting the future of national security and global impact? Welcome to Ardent Eagle Solutions (AES), a dynamic and rapidly expanding small business that's at the forefront of supporting the Federal Government, Department of Defense (DoD), and Intelligence Community (IC) on a global scale.

 

At AES, we don't just embrace change; we drive it. We're in the business of transforming challenges into opportunities, and ordinary careers into extraordinary journeys. As part of our team, you'll be at the heart of groundbreaking missions that shape the course of history and protect our nation's most critical interests.

 

Our commitment to success doesn't end with our customers; it begins with you. We're dedicated to nurturing the talents of our remarkable employees and propelling them to new heights of excellence. Here, you'll find a culture that empowers you to excel, innovate, and realize your full potential.

Overview:

The purpose of this Task Order is to provide Contractor administrative support services.

Background:

The position supports the National Environmental Satellite data and Information Service (NESDIS) office-wide onsite administrative, operational and program management support services. The National Oceanic and Atmospheric Administration (NOAA) is an agency that enriches life through science. Their reach goes from the surface of the sun to the depths of the ocean floor as they work to keep citizens informed of the changing environment around them.

 

From daily weather forecasts, severe storm warnings, and climate monitoring to fisheries management, coastal restoration and supporting marine commerce, NOAA’s products and services support economic vitality and affect more than one-third of America’s gross domestic product. NOAA’s dedicated scientists use cutting-edge research and high-tech instrumentation to provide citizens, planners, emergency managers and other decision makers with reliable information they need when they need it.

 

NOAA’s ability to achieve its goals and objectives depends heavily upon the continued strengthening and integrations of our enterprise-wide science and technology, stronger partnerships and stakeholder engagement, and effective organizational and administrative functions.

Responsibilities:

• Performs sensitive and highly visible administrative functions for a single or small group of Senior Executive(s).
• Often the first person corresponded with for the Executive.
• Must possess excellent verbal and writing skills.
• Plans and produces executive correspondence, operates general office equipment and is proficient with Office Suite software applications.
• Manages schedule and calendars.
• May perform or have access to activities of a highly confidential nature that may require comprehensive knowledge of organizational policies, practices, and procedures.
• Administers specialized programs.
• May act as proxy for the executive. 
• The support will include all aspects of:
• •  schedule and email management
  • creating communications
  • meetings and travel coordination
  • document and pre-brief creation and coordination
  • proactive engagement with the agency, interagency, national, and international partners and organizations.
  • This role may involve travel. 

   

  Other Duties include: 

  • Project Management and Planning Support –in the execution of day-to-day activities as well as long term planning.
  • Meeting Facilitation – support the setup, and coordinating of meetings and Video Teleconference Calls (VTCs); generating agendas and meeting announcements; attending government meetings with Government personnel; making arrangements for conference rooms; generating meeting minutes and; tracking resolution of action
    
  • Meeting Participation - active participation in a non-decisional capacity in technical, programmatic and financial interchange meetings or conferences; writing meeting summaries; after action reports and preparing meeting and; conference materials as required.
  • After Action Reports – provide a report that clearly identifies new items as the result of a conference or meeting. This report is expected to be an information push (rather than information pull such as web-based tools or multiple party e-mails) as a notice to the responsible parties and persons responsible for oversight. These reports should be completed for review not later than one business day from the conclusion of the conference or meeting.
  • Editorial; Technical Support –provide technical and editorial support for drafting and issuing correspondence and messages in accordance with the latest series of the Agency’s Correspondence Manual or office requirements to enable the Project Manager to effectively communicate both with industry and other Agency business units to resolve technical and programmatic issues in a timely manner.
  • Internal Correspondence –support the Director with the drafting of routine letters, memos, e-mails and digests. These products are expected to require significant research, input and coordination to complete.

   

  • Briefings –support the Executive in the preparation of briefings.

   

Qualifications:

Approximately 8 or more years related experience.

• 8 years of related experience
• Excellent verbal and writing skills.

• Proficiency with Office Suite software applications.

• Soft Skills: a very high level of professionalism, exceptional oral and written communications, formality when needed, teamwork and collaboration, interpersonal skills, critical thinking and problem solving, thinking and planning ahead, creativity, negotiating and working effectively with others to get tasks accomplished on time.
• Ability to learn quickly, be flexible, and adapt to a fast-paced environment. 
• They will need technical skills to use computers and peripherals effectively and the software that operates them.  The use of digital technology is essential. 

Clearance:Public TrustEducation:

Qualifications commensurate with a Bachelor's degree (or equivalent).

Benefits and EEO:

At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:

• Medical/Dental/Vision Coverage
• Matching 401(k) Plan
• Continuing Education Assistance
• Paid Time Off

This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
 
Ardent Eagle Solutions is an Equal Opportunity Employer