Executive Assistant at Kforce Inc.

Chicago, NJ 60603

About the Job

Kforce has a client that is seeking an Executive Assistant in Chicago, IL. Summary: The Executive Assistant performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Role Responsibilities Include (but are not limited to):

Leads the planning, coordinating, and implementing department events
Provides senior level administrative and operational support within a large, diverse team including one or more senior executives
Employs systems (e.g.: customized exception reports, tracking reports, etc.) to manage information
Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting
Provides input into the planning and implementation of administrative programs
Builds effective relationships with internal/external stakeholders
Gathers and formats data into regular and ad-hoc reports, and dashboards
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
Manages and monitors calendars and upcoming events; Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation; Supports the coordination and implementation of department events
Develops and maintains a filing system

Requirements:

5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study
Specialized knowledge from education and/or business experience
Verbal & written communication skills - In-depth
Collaboration & team skills - In-depth
Analytical and problem-solving skills - In-depth
Attention to detail & organizational skills - In-depth

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.