Executive Assistant - Publicis Re:Sources Global

Publicis Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.   

In addition to providing essential, everyday services to our agencies, Publicis Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

The company is a premier shared services company serving the financial, technological and administrative needs of U.S.-based business units of the world’s third largest Communications company.  With 2021 net revenues of over 10 billion Euros, the parent company specializes in Advertising, Digital, Media buying and consultancy.  The parent company is present in over 100+ countries on 5 continents, with 80,000 employees.

Responsibilities:

• Manage executives' calendars, scheduling appointments, and coordinating meetings and travel arrangements.
• Prepare and distribute correspondence, memos, reports, presentations, and other documents.
• Screen and prioritize incoming calls, emails, and other correspondence, responding or redirecting as appropriate.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Assist with the preparation and organization of meetings, including agenda creation, meeting minutes, and follow-up action items.
• Conduct research, compile data, and prepare reports or presentations as needed.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional relationships and facilitating communication.
• Coordinate special projects and events as assigned.
• Manage office supplies and equipment, ensuring availability and functionality.
• Perform other administrative duties as required to support the executive team and enhance organizational efficiency.

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or similar role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
• High level of discretion and confidentiality.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.

All your information will be kept confidential according to EEO guidelines.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an "at-will" relations.