Executive Assistant - Publicis Health Media

PHM is the leading health media agency in the US. We are designed for—and dedicated to—delivering solutions that connect people with meaningful health and wellness solutions every day. Guided by our genuine passion for health and wellness, our work across the entire media ecosystem helps patients navigate the most important moments of their healthcare journeys.  

While we have grown to be the No. 1 agency in our industry, at heart we’re still a startup. It’s that energy and spirit of innovation that allows us to create bold and meaningful “health media firsts” for our clients, and to do it all with #phmlove.

The Executive Assistant will handle multiple administrative support needs for executive staff. You will have excellent written and verbal communication skills and possess superb time management skills.

This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Your Impact:

·       Manage calendar schedule; monitoring, updating, and prioritizing

·       Manage travel arrangements including flights, hotels, and ground transportation

·       Expense reporting preparation

·       Manage the planning/execution as well as securing sponsorships for all US company events including in-house activities, holiday celebrations, and happy hours.

·      Participate and coordinate cultural activities of the agency in partnership with management and executive teams

·       Schedule, and confirm meetings to include:

-          Reserve conference rooms and setting up equipment

-          Place catering orders

-          Initiate conference calls

·       Develop, review, and edit correspondence, presentations, and reports

·       Attend executive management meetings to record notes, track minutes, and follow up actions

·       Demonstrate confidentiality when handling sensitive information

·       Basic ad-hoc project management

·       Manage and facilitate monthly company-wide town hall meetings

·       Approve travel, time off, and expenses for executive direct reports

•         3-5+ years as an Administrative or Executive Assistant to senior management

•         High-level of proficiency in Microsoft Office products

•         Excellent verbal and written skills

•         Ability to multi-task and prioritize       

#LI-Hybrid

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. 

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive.  Our benefits package includes medical coverage, dental, vision, disability, 401K,  as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com.

All your information will be kept confidential according to EEO guidelines.