Executive Assistant - El Milagro Inc.

Executive Assistant
Chicago, IL

Job Details:
Salary: $21/hr
Level: Entry
Job Type: Full Time
Schedule
Days: 5-day Work Week • Alternating Saturdays • Sundays off
Hours: Mon-Fri:10am-7pm • Sat: 8am-2pm

Position Summary:

We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions supporting senior-level management. The ideal candidate is enthusiastic, goal oriented, and upholds El Milagro’s core values of Quality, Integrity, and Family.

Primary Responsibilities:

• Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Write and/or format information for internal and external communication – memos, emails, presentations, reports, and manuals.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Filter and organize email including spam.
• Assist hands-on with manual projects and events.

Position Requirements:

• Fluent in Spanish.
• Flexible availability including weekends (when necessary) and late hours regularly.
• 1+ years of work experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
• Excellent verbal and written communications skills and grammar in both English and Spanish.
• Discretion and confidentiality.
• High School diploma.
• Strong interpersonal skills with the ability to build very good working relationships with managers, coworkers, and customers.
• Valid driver’s license.
• PA diploma or certification is a plus.