Executive Assistant - Addison Group

Job Title: Executive Assistant – On going contract

Location: Chicago, IL

Industry: Creative Services

Pay: $37 to $40hr

Job Description

We are seeking an experienced Executive Assistant to provide critical support to senior leadership in a fast-paced, creative environment. This role requires an organized and proactive professional who can effectively manage multiple priorities and serve as a strategic partner to executives.

Key Responsibilities

• Manage and maintain complex calendars, ensuring executives are prepared and punctual for meetings.
• Coordinate on-site and virtual meetings, including setup, materials preparation, and follow-up.
• Act as a liaison between executives, clients, and internal teams, fostering strong relationships.
• Oversee administrative tasks such as travel arrangements, expense reports, and timesheet submissions.
• Prepare professional documents, presentations, and correspondence with attention to detail.
• Support marketing initiatives and assist in maintaining CRM and contact databases.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively resolve scheduling or workflow conflicts.

Qualifications

• Bachelor’s degree preferred.
• 6+ years of experience as an Executive Assistant supporting senior leadership, preferably in architecture, design, or professional services.
• Proficiency in InDesign, Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with expense management software.

Additional Details

• Schedule: Monday-Friday, 8:30 AM - 5:30 PM (40 hours/week)
• Start Date: Targeting mid-January start.
• Contract Type: Ongoing contract with potential for permanent hire.

Perks

• Opportunities for professional development and growth.
• Comprehensive benefits package upon permanent hire, including medical, dental, vision, and 401k.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.