Executive Assistant - Spectruss - A Digital Marketing Company - Chattanooga, TN

Job Title:

Executive Assistant with Office Management Responsibilities

Job Description:

We are seeking a highly organized, self-sufficient, and proactive Executive Assistant with Office Management responsibilities to support our executive team and ensure seamless day-to-day operations in our office. This role requires a detail-oriented professional who can manage diverse tasks independently and adapt quickly to new challenges, from managing executive schedules to overseeing office administration. The ideal candidate will be a quick learner with excellent communication skills, a high degree of professionalism, and a proactive approach to problem-solving.

Key Responsibilities:

• Manage and coordinate executive calendars, schedule meetings, and handle appointment requests.

• Screen calls, emails, and other communications, responding on behalf of the executives when appropriate.

• Prepare agendas, presentations, and reports for meetings. Take detailed minutes, follow up on action items, and distribute summaries as needed.

• Assist in various projects by conducting research, compiling data, preparing reports, and managing project timelines.

• Monitor the executive’s workload and help prioritize tasks to ensure deadlines are met.

• Handle sensitive information with the utmost confidentiality and professionalism.

• Order and maintain office supplies and manage inventory to ensure the office is well-equipped.

• Oversee daily office operations, including ordering supplies, managing office equipment, and coordinating maintenance requests.

• Organize and execute office events, meetings, and team-building activities, ensuring all logistical details align with company goals and preferences.

• Greet visitors and clients warmly, direct them to the appropriate person or office, and ensure a positive first impression.

• Handle incoming and outgoing mail, packages, and deliveries.

• Serve as the main point of contact for vendors, service providers, and building management.

• Experience: Some experience as an executive assistant, office manager, or similar.

• Skills: Proficient in Google Workspace and project management tools; excellent written and verbal communication skills.

• Abilities: Exceptional organizational skills, high attention to detail, and the ability to multitask.

• Personal Qualities: Strong interpersonal skills, proactive, resourceful, and able to work independently with minimal supervision.

Pay:

Full Time. Starting between $45,000 - $55,000 depending on experience.