Executive Assistant to the CEO at Beacon Hill

Executive Assistant

Executive Assistant to support the CEO in Healthcare industry. Contract to Hire opportunity. Regular business hours, Monday-Friday. South Charlotte.

Responsibilities:

• Approve invoices, timesheets, PTO requests, and expense reports.
• Manage and submit expense reports for executive.
• Monitor and manage emails, calendar, and meeting documents.
• Coordinate and schedule meetings for leadership and committees.
• Attend key meetings, take minutes, and distribute records.
• Serve as Board liaison, handling communications, forms, and updates.
• Proof, edit, and finalize reports, presentations, and correspondence.
• Oversee website updates related to physicians, board, and office locations.
• Assist with finance and quality improvement survey requests.
• Arrange travel and accommodations for executives and interviewees.
• Plan leadership events, including Board appreciation and holiday dinners.
• Provide notary services as needed.

Qualifications:

• 5+ years of administrative, executive support, or related experience.
• Strong organizational and multitasking skills.
• Excellent communication and proofreading abilities.
• Experience coordinating meetings, calendars, and travel.
• Proficiency in Microsoft Office and expense management systems.
• Ability to handle confidential information with discretion.
• Notary certification (or willingness to obtain).

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)