Executive Assistant - CEO
Dynamic team with great company culture
401k w/5% match $150/month cell phone allowance and $50.00 for internet
Wellness Benefit - $30.00 for fitness center membership or $500 annually for the purchase of exercise equipment or fitness classes.
9/80 work schedule, 3 days in the office and days remote.
Previous experiences working with Board members in the past highly desired along with taking minutes.
Summary of Position:
Responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations.
We are a progressive, dynamic and innovative organization that brings a results-oriented mind set along with forward-looking attitude.
We offer a collaborative, fun and results oriented environment. We are looking for a well rounded and mature minded EA that is seeking a long term fit and career opportunity.
Benefits paid 100% to employee.
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests. Make judgements and recommendations to ensure smooth day-to-day engagements.
Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; providing reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
Coordinates any office maintenance requirements with the property management company or with outside vendors as required.
Bachelors Degree Preferred
Experience Requirements: Minimum of 10+ years’ experience in successful Office Management and Executive Assistant roles
Skill Set Requirements: proficient in Microsoft Office including PowerPoint.
Exceptional written and verbal skills – this position communicates regularly with the community as well as Board of Director members and must represent the organization as a polished and consummate professional.
A self-starter that takes tremendous pride in their work, a strong work ethic, and a willingness to step in to get a project done.
As a partner with Mattson Resources, my focus is Executive Search and Business Development. My passion is People and building client - candidate partnerships. My joy is understanding our client’s company culture and the scope of each search request to make a perfect hire. I thrive to be a trusted resource to both my client and candidate. On-boarding top tier clients and working with career professionals to assist them in their job search has been a rewarding career. Mattson opened in 2007 with 5 employees, we have expanded our services and currently offer 5 specialty recruiting Divisions, Executive Search, Engineering, IT, Accounting, Office Professional and Skilled Technical. It brings me much joy and satisfaction to be recognized as one of Orange County’s top Search firms year after year!