Executive Assistant - Software Resources, Inc.
Burbank, CA 91521
About the Job
Software Resources has immediate job opportunities for Executive Assistants with a major corporation in Burbank, CA. This role will be onsite Mon-Fri (flexible remote on Fri)
Duration: 3+ months
Pay Rate: $34 - $36/hr DOE
Must Haves: Excellent ability to have support of team engagement, manage multiple stakeholders and 1 VP and 2-5 Directors, Proficient PowerPoint skills, Expert with Outlook calendaring, Phones, travel, expenses, Team, Savvy, STRONG Admin skills, great Office etiquette, professional demeanor, assist with onboarding – organize new hire process - order equip and supplies as needed.
Description:
• Intensive Calendar Management: coordinate detailed travel logistics, understanding prioritization and deadlines for long-term planning, schedule and manage day-to-day meetings as well as calendar conflicts.
• Handle meeting coordination details including logistics, preparation, invitations and materials including.
• Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating/printing handouts
• Field phone calls daily and maintain accurate phone log
• Screen and flag important incoming emails and calls to appropriate team members
• Filing of reference materials, background and overview information
• Preparation of all business-related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
• Regularly correspond with internal team members, and partners across the company
• Assist in organizing and the shared documents, calendars and content
• Support Team and assist in creating Agendas for department meetings.
• Assist with onboarding of new hires.
• Additional Duties as required.
• Ad hoc projects and additional duties as required.
Basic Qualifications:
• Support multiple stakeholders - 1 VP and 2-5 directors.
• Prior HR experience or interest in an HR career.
• 2-3 Years Admin skills
• Other admin projects as assigned, including a detailed understanding of Excel/PowerPoint/Keynote based assignments.
Preferred Qualifications:
Previous Disney Experience
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT: Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected: Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
Duration: 3+ months
Pay Rate: $34 - $36/hr DOE
Must Haves: Excellent ability to have support of team engagement, manage multiple stakeholders and 1 VP and 2-5 Directors, Proficient PowerPoint skills, Expert with Outlook calendaring, Phones, travel, expenses, Team, Savvy, STRONG Admin skills, great Office etiquette, professional demeanor, assist with onboarding – organize new hire process - order equip and supplies as needed.
Description:
• Intensive Calendar Management: coordinate detailed travel logistics, understanding prioritization and deadlines for long-term planning, schedule and manage day-to-day meetings as well as calendar conflicts.
• Handle meeting coordination details including logistics, preparation, invitations and materials including.
• Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating/printing handouts
• Field phone calls daily and maintain accurate phone log
• Screen and flag important incoming emails and calls to appropriate team members
• Filing of reference materials, background and overview information
• Preparation of all business-related expenses using SAP travel proxy role ensuring expense reports are completed and filed in a timely manner
• Regularly correspond with internal team members, and partners across the company
• Assist in organizing and the shared documents, calendars and content
• Support Team and assist in creating Agendas for department meetings.
• Assist with onboarding of new hires.
• Additional Duties as required.
• Ad hoc projects and additional duties as required.
Basic Qualifications:
• Support multiple stakeholders - 1 VP and 2-5 directors.
• Prior HR experience or interest in an HR career.
• 2-3 Years Admin skills
• Other admin projects as assigned, including a detailed understanding of Excel/PowerPoint/Keynote based assignments.
Preferred Qualifications:
Previous Disney Experience
Don't delay. Join the Software Resources team today!
Software Resources specializes in connecting talented IT professionals with challenging job opportunities that transform jobs into careers.
To meet our clients' hiring needs, we continuously source talented IT Professionals with all levels of expertise and in all disciplines. We offer world class major medical, dental and vision benefits, 401(k) with match, short term disability, Life Insurance and AD&D. You, our future employees, can make a tremendous difference to our company and our clients. Please apply to this job and experience the Software Resources difference. You can view all of our jobs at https://www.softwareresources.com/careers/
ALERT: Spoofing Scam Advisory
Software Resources has been targeted by spoofing attacks. Scammers impersonating our employees may contact you with fake job offers, asking for personal information. Unfortunately, we cannot completely prevent these fraudulent activities.
Stay Protected: Verify any communication claiming to be from Software Resources. For your safety, directly confirm the legitimacy of any job offer or inquiry by calling us at 407-515-6020. Do not respond to unsolicited requests without verification.
We value our integrity and urge you not to fall victim to these scams. Always verify by calling us directly at 407-515-6020.
Source : Software Resources, Inc.