Executive Assistant - Shawmut

Overview

Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world’s most recognizable and elite brands and institutions.

Here’s a glimpse into what we are offering:

• Competitive base salary and an annual bonus
• Health, Life, Long/Short Term disability, Dental and Vision insurance 
• Shawmut Flex – we have offered a flexible work remote environment for years and we encourage a flexible work environment that meets the business needs
• 401K with Match
• Generous Paid Time Off policy (Including vacation, summer Fridays, holidays, personal sick and volunteer day – which we can explain at time of interview)
• ESOP – be an employee owner
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, auto & homeowner (mortgage network & insurance savings) and many more

The Executive Assistant in this role will provide administrative support to four Directors and Executives of the New England’s Healthcare/Life Sciences construction group. *Please note: this position will work in our Boston office 4x per week, with the option to work from home 1x per week.

Responsibilities

• Maintain the calendars and/or daily schedules of the Executives.
• Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute minutes and follow-up on action items.
• Arrange travel and manage expense reporting.
• Stay on top of emerging trends and news within the construction world.
• Coordinate meetings both internally and externally.
• Track performance appraisals and career planning conversations.
• Serve on committees as required.
• Provide back-up to support to other group Executive Assistants as needed.
• Communicate with managers and staff outside the department and across functions and other business units.
• Communicate with outside customers and vendors as needed.
• Perform other related duties as required.

Qualifications

• 2 to 4 years of EA/administrative experience
• Working knowledge of Word, PowerPoint and Outlook.
• Beginner to intermediate Excel skills.
• Ability to handle sensitive and confidential information.
• Strong interpersonal skills and ability to multi-task.
• Ability to take initiative in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work under pressure and meet deadlines.
• Proven track record to work cooperatively and effectively with various personalities and levels of management/support staff.
• Detail oriented and ability to prioritize tasks with ease.

We look forward to hearing from you!

Eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.