Executive Assistant - Board International

At Board, we power financial and operational planning solutions for the world’s best brands. Thousands of enterprises use our technology to optimize resources, drive growth, and ensure profitability. With advanced analytics and forecasting, plus AI-driven insights, customers transform complex, real-time data into actionable intelligence.

What’s been key to our success? Our people—we value everyone’s unique perspective and energy they bring to the organization. We collaborate openly across teams and borders. We embrace a growth mindset to get results. And we celebrate shared success as goals and milestones are achieved.

Ready to join a team where innovation meets collaboration? If you're driven by bold ideas and a customer-centric mentality, your next adventure starts here!

We are looking for a well-organized and proactive Executive Assistant to work closely with and provide assistance to Board’s Chief Marketing Officer, SVP of Product, and SVP of Global Channels & Alliances, contributing to the efficiency of our business. The main responsibilities will include administrative work as well as scheduling meetings, taking minutes during sessions, producing reports or presentations and making travel arrangements.

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Act as the point of contact among executives, Board of Directors, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Prepare reports, presentations (investor, Boards, partners) and memos when required
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Maintaining professionalism and strict confidentiality with all materials
• Take minutes during meetings
• Manage phone calls and distribute correspondence

Requirements

• 3 years of experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time-management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Great interpersonal and communication skills
• Fluency in additional languages like Italian or Spanish is preferrable

Our commitment to Diversity and Inclusion:
Join a company that believes in the added value of diversity, inclusion, and belonging. We foster a working environment in which all people are respected and valued, for all aspects which make them unique. We hire you for who you are, and we want you to bring your true self to work every day!

Board International is an equal opportunity employer and is committed to a diverse and inclusive workforce.

Board International is an equal opportunity employer and is committed to a diverse and inclusive workforce.

Your personal data will be stored for as long as it is necessary to process the job applications that you submitted and for the provision of the service that you requested. Your personal data may also be processed for the fulfillment of the obligations provided for by law. Your data will in any case be deleted without unjustified delay once the aforementioned legal obligations have been fulfilled. Your personal data are collected and used by Board International SA and/or its subsidiaries that are located in the EU or outside on the basis of the appropriate safeguards provided by the European Regulation 2016/679. At any time you may request to access, to correct and/or delete your personal data used by Board International SA or by its subsidiaries for recruiting purposes.

For further question, please refer to our Privacy Policy at https://www.board.com/en/privacy-policy

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