Executive Assistant at Beacon Hill Staffing Group
Boston, MA
About the Job
Our client, an investment firm located in downtown Boston, is seeking an Executive Assistant on a temporary basis starting ASAP until September 15th to cover a maternity leave. This is a hybrid role, with full-time onsite presence required for the first two months, followed by two remote days per week. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. This is an excellent opportunity for someone with administrative experience, ideally within private equity or financial services. This role is compensating $40/hour and will consist of a Monday-Friday, 8:30am-5pm schedule.
Responsibilities:
- Manage complex calendars and coordinate logistics for meetings, including room bookings, A/V needs, and material preparation.
- Arrange domestic and international travel and prepare itineraries.
- Prepare project documents, presentations, and monthly expense reports.
- Perform research, including public company and conference research, using various research tools.
- Organize and manage data room processes and assist with file redactions.
- Support firm events and manage Expert calls processes.
- Maintain accurate records and enter data into the firm's proprietary systems.
- Build strong relationships internally and externally, ensuring effective communication across teams.
- Assist with other administrative tasks as needed.
Qualifications:
- 3+ years of administrative experience (Private Equity or Financial Services experience a plus).
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
- Strong organizational skills and the ability to prioritize multiple tasks.
- Excellent research and communication skills (both written and verbal).
- Ability to work independently and maintain confidentiality.
- A team player with strong interpersonal skills and emotional intelligence.
Additional Information:
- Work Environment: Hybrid work model (first 2 months onsite, then 2 days remote).
If you are a highly organized, resourceful individual with a background in administrative support, we encourage you to apply!
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
35 - 40 /hour