Executive Assistant at Atrium

Our client is an established investment management firm. They are currently looking to hire an Executive Assistant to support the growing company!

Salary/Hourly Rate:

$65,000 – $70,000

Position Overview:

The Executive Assistant will be responsible for various administrative duties supporting several Boston based Executives. The Executive Assistant will work both independently and alongside a team of other Executive Assistants. The ideal candidate for this position will have 2 to 3+ years of prior experience in an administrative support role and ideally has professional services, private equity, or financial services industry experience!

Responsibilities of the Executive Assistant:

• Maintenance and management of calendars for several executives utilizing Microsoft Outlook and Teams while working closely with other Executive Assistants
• Scheduling appointments and heavy calendar management; manage a busy and ever-changing calendar, and prioritize appointments
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services
• Preparation of all necessary meeting materials including presentations, agendas, and any other required documents
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation
• Process expense reports in compliance with firm travel policies
• Act as gatekeeper and primary point of contact between executives, managers, callers, and visitors, as required
• Occasional personal administrative work
• Ensure cleanliness and organization of all conference and copy rooms
• Order/stock supplies and groceries for kitchens, copy rooms and bathrooms
• Enter new firms, contacts, and meeting data into database
• Order bi-monthly catered lunches for the office
• Other administrative duties as required

Qualifications for the Executive Assistant:

• 2 to 3+ years of experience in an administrative support role
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Excellent verbal and written communication skills
• Strong communication skills and a team player mentality
• A high degree of professionalism, initiative, and independence; excellent professional demeanor with the ability to work with a wide range of levels and management
• Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize
• Excellent time management, organizational and interpersonal skills
• Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented
• Must be able to handle confidential information with the appropriate level of discretion
• Prior experience within private equity or financial services is preferred

Education Requirements:

• Bachelor’s degree is preferred but is not required

Benefits:

• Medical, Dental, and Vision
• 3 weeks vacation, 5 sick days, 3 personal days