Executive Assistant - FitzMartin

About Us

We are a $5 million marketing consulting and advertising agency specializing in the B2B space. We leverage the EOS framework to drive operational excellence and sustainable growth. As the CEO, I am seeking a highly skilled and experienced Executive Assistant to serve as my right hand, enabling me to focus on strategic growth while ensuring day-to-day operations run smoothly.

Role Summary

The Executive Assistant will provide high-level administrative and operational support, collaborating with the CEO and leadership team to ensure organizational goals are met. This role is ideal for someone with a strong background in the advertising agency space who seeks a flexible, part-time position.

Key Responsibilities

• Administrative Support: Manage the CEO’s calendar, emails, and correspondence. Schedule meetings, coordinate travel, and prepare reports.
• Leadership Team Support: Assist with the implementation of EOS principles, including coordinating meetings, tracking “Rocks,” and maintaining accountability.
• Content Creation: Draft, edit, and manage content for blogs, social media, and other communications.
• Sales Enablement: Support sales follow-up efforts and CRM management.
• Startup Assistance: Provide operational and marketing support for a new business venture.
• HR and Legal Coordination: Oversee hiring, onboarding, and compliance documentation in collaboration with external partners.
• Banking and Financial Oversight: Manage routine banking tasks, monitor budgets, and liaise with financial advisors.
• Project Management: Coordinate cross-departmental initiatives and track progress on deliverables.

Qualifications

• 10+ years of experience in executive assistant or operations roles, preferably within an advertising or marketing agency.
• Deep understanding of B2B marketing principles and agency operations.
• Proficient in managing complex calendars, emails, and task prioritization.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Experience with HR, legal, and financial processes.
• Familiarity with EOS (Entrepreneurial Operating System) preferred.
• High level of discretion, integrity, and trustworthiness.

Why Join Us?

• Flexible work hours (20-30 hours/week).
• Opportunity to contribute to high-level strategy while staying hands-on.
• Collaborative, entrepreneurial culture.

Compensation: Competitive hourly rate commensurate with experience.

How to Apply: Submit your resume and a brief cover letter detailing your experience and interest in the role.

We are seeking a seasoned individual with significant industry experience, but without the expectations or compensation of a Chief of Staff.

Ideal Candidate:

Experience:

• 10+ years in administrative or operational roles, ideally in the advertising, marketing, or a related industry.
• Familiarity with B2B operations, project management, and executive support.
• Exposure to the EOS (Entrepreneurial Operating System) framework is beneficial.

Skills:

• High-level organizational and time management capabilities.
• Strong written and verbal communication skills.
• Comfort with financial basics, such as handling budgets and expense tracking.
• Proficient in modern tools such as CRM systems, project management software (e.g., Workamajig), and office productivity suites.

Attributes:

• Trustworthy and able to handle sensitive information.
• Self-motivated, with a track record of taking initiative.
• Flexible and adaptable, capable of balancing varied tasks.