Executive Assistant - Search Solution Group

Job Title: Executive Assistant to the CEO

Location: Bethesda, MD

Job Type: Full-Time

Reports To: Chief Executive Officer (CEO)

Position Summary:

We are seeking a highly experienced and organized Executive Assistant to provide dedicated administrative and operational support to the CEO in Bethesda, MD. The ideal candidate will have a proven track record of supporting senior executives, exceptional organizational skills, and the ability to handle confidential information with the utmost discretion. This role requires at least 5 years of experience as an Executive Assistant and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

• Executive Support: Manage and maintain the CEO’s complex calendar, coordinate meetings, appointments, and travel arrangements to ensure efficiency.
• Communication Management: Act as the CEO’s primary point of contact, screening calls, emails, and inquiries while maintaining clear communication with internal and external stakeholders.
• Meeting Coordination: Prepare detailed agendas, take accurate meeting minutes, and ensure timely follow-up on action items.
• Project Management: Assist the CEO in managing critical projects, tracking deliverables, and ensuring alignment with organizational goals.
• Event Planning: Organize executive meetings, off-site events, and company-wide functions, ensuring seamless execution.
• Document Preparation: Draft, edit, and review correspondence, reports, and presentations with a high degree of accuracy.
• Confidentiality: Handle sensitive information with discretion and uphold a high level of confidentiality.
• Liaison Role: Coordinate with executives, board members, and team members to facilitate effective communication and collaboration.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Minimum of 5+ years of experience as an Executive Assistant, with a preference for candidates who have supported C-suite executives.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools like Slack, Zoom, or project management software.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities, work under pressure, and meet deadlines.
• High level of professionalism, integrity, and discretion.
• Flexibility to adapt to changing priorities and needs.

Benefits:

• Competitive salary and comprehensive benefits package.
• Professional development opportunities.
• Collaborative and supportive work environment.