Executive Assistant - OneTenCoalition

When you join Verizon

You want more out of a career. A place to share your ideas freely - even if they're daring or different. Where the true you can learn, grow, and thrive. At Verizon, we power and empower how people live, work and play by connecting them to what brings them joy. We do what we love - driving innovation, creativity, and impact in the world. Our V Team is a community of people who anticipate, lead, and believe that listening is where learning begins. In crisis and in celebration, we come together - lifting our communities and building trust in how we show up, everywhere & always. Want in? Join the V Team Life.

What you'll be doing...

You are organized, detail-oriented, and thrive on resolving operational challenges that come your way. You will use your business knowledge and professionalism to support your team by coordinating and ensuring efficiency for the Vice President and their Sr. Directors, who are part of the Verizon Value Total by Verizon organization.

You'll be organizing calendars, ensuring meeting governance, coordinating activities, ordering supplies, managing travel arrangements and expense processing, providing technical support, and processing recognition - essentially taking care of the day-to-day operations to keep the team functioning on all cylinders.

Additional responsibilities will include:

• Managing and maintaining a senior executive's complex calendar with constantly changing priorities, while maintaining sensitivity, including scheduling meetings without clearance on occasion, arranging travel accommodations as necessary, and carving out time for focused work.
• Acting as a gatekeeper and scrutinizing all requests to ensure time efficiency.
• Screening meeting requests and employee inquiries, ascertaining who can be redirected to subordinate directors or other offices.
• Bringing urgent issues for action to supervisor's attention.
• Providing information with discretion as needed, requiring detailed knowledge of the Executive's span of control, the business unit, and general knowledge of company policies, practices, and operations.
• Preparing documents including developing presentations and correspondence while practicing adherence to Brand Compliance
• Partnering with other Executive Admins in the Executive's organization and setting a plan with other members of the administrative staff to ensure constant coverage.
• Developing processes for maintaining team records and training other administrative personnel on procedures while safeguarding confidential information.
• Organizing and coordinating the operation of an office overseeing and managing the provisioning of supplies, equipment, and services that enable the staff to perform their jobs effectively.
• Establishing relationships and a strong network with internal executive administrative teams, as well as external administrative teams of our partners.
• Acting as representative and ambassador to external constituents as needed.
• Performing ad hoc project-related duties as requested.

What we're looking for...

You'll need to have:

• Bachelor's degree or one or more years of work experience.
• Project management experience.
• Executive support experience.
• Willingness to travel up to 25% of the time.
• Ability to work a hybrid schedule based out of Basking Ridge, NJ with assigned office days.

Even better if you have one or more of the following:

• Solid proficiency with Web-ex, Google Suite, Microsoft Office, and Slack.
• Strong culture building across teams to keep employees informed and engaged through coordination and moderation of various governance activities.
• Demonstrated strong verbal and written communications.
• Ability to work well independently and under pressure.
• Ability to collaborate with internal and external partners.
• Experience juggling multiple high priority projects with the ability to stay organized and meet deadlines.
• Three or more years of administrative experience.

If Verizon and this role sound like a fit for you, we encourage you to apply even if you don't meet every "even better" qualification listed above.

Where you'll be working

In this hybrid role, you'll have a defined work location that includes work from home and a minimum eight assigned office days per month that will be set by your manager.

Scheduled Weekly Hours
40

Equal Employment Opportunity

We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. At Verizon, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity and fosters a sense of belonging. We strive for everyone to feel valued, connected, and empowered to reach their potential and contribute their best. Check out our diversity and inclusion page to learn more.