Executive Assistant - Scientific Adventures for Girls

About Us

SAfG is on a mission to break down barriers for girls in STEM (Science Technology Engineering and Math) from an early age. Our hands-on programs in East Bay schools aim to inspire, equip, and engage girls in STEM fields. We're paving the way for future female scientists and engineers!

Why Work with Us?

• Competitive Salary: $25 - $30 per hour (depending on experience)
• Hybrid Position: Experience the best of both worlds with a mix of remote work and working in our Berkeley offices with our collaborative and fun team.
• Perks and Benefits: We value our team and offer a range of benefits including health, dental, vision, paid time off, professional development, gym access, and more.
• Team Building: We're not just colleagues; we're a supportive, collaborative team that loves to have fun and celebrate together.
• See SAfG in Action!

Your Role in a Nutshell

As an EXPERIENCED, Executive Assistant (EA) you will:

(A) be at the heart of our mission working to support the Executive Leadership Team

(B) play a crucial role in supporting the administrative functions of our small educational non-profit organization, and 

(C) provide high-level assistance ensuring smooth operations and contributing to the overall efficiency and success of the organization

Key Responsibilities Include the following:

• Perform general office management duties, such as ordering supplies, managing incoming and outgoing mail, and maintaining organized filing systems.
• Collaborate with team members to streamline processes and improve efficiency across the organization.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to organizational standards.
• Assist with project management tasks, such as tracking deadlines, coordinating logistics, and maintaining project documentation.
• Handle confidential information with utmost sensitivity and discretion, maintaining confidentiality at all times.
• Assist with special projects and events as needed, including logistical coordination and on-site support.
• Provide suggestions for streamlining operations. Lead staff training on new efficiencies. Oversee process documentation.
• Finance: support with invoicing, purchasing and budget planning
• Recruitment: review applications, calendar interviews, proctor skills test, support pipeline overall
• Administrative: support business license and insurance renewals, support organizational compliance
• Team Building: research, organize and lead team-building activities
• Scheduling: maintain up-to-date SAfG Calendar and School Calendars, schedule meetings with leadership and outside stakeholders, create yearly lesson and full-year calendar schedules and spreadsheets
• Sub Process: own and lead substitute process for Head Teacher and Teaching Assistant 
• NeedsProgrammatic: Manage Adopt-a-Lesson, support initial curriculum research
• Support with STEM supply pipeline as needed
• Serve as Substitute Teaching Assistant when needed
• Attend and serve at special events which may be outside of regular working hours
• On occasion, attend networking events to represent SAfG

What We're Looking For

You are the ideal candidate if you:

Mandatory Requirements:

• This position requires a proactive, detail-oriented individual with a minimum of 5 full years of paid, professional experience in administrative support. This is not an entry-level role. 
• Flexible and able to pivot quickly to meet the needs of the organization and leadership team as they arise.
• Is comfortable in a fast-paced environment and can meet deadlines.
• Problem-solving and solution-oriented personality.

Key Qualifications:

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Strong attention to detail and accuracy in all work
• Commitment to the mission and values of the organization

Educational Requirements: Bachelor's degree.

Personal Attributes:

• Ability to work independently with minimal supervision and as part of a team
• Positive attitude and a passion for impact-driven, mission-based work.
• Flexibility and adaptability in a dynamic educational environment.
• Can lift up to 40 lbs.

Communication Skills:

• Excellent verbal and written communication skills.
• Strong soft skills and interpersonal skills and a collaborative, growth mindset.

Professional Development:

• Willingness to participate in ongoing professional development opportunities.

Ready to Join the Team?

If this sounds like the perfect fit for you, apply through this link: https://scientificadventuresforgirls.applytojob.com/apply/1BMgkmUxRZ/Executive-Assistant

Don't wait! We're accepting applications on a rolling basis until we find the right candidate. SAfG is committed to diversity and encourages BIPOC professionals to apply. We're an Equal Opportunity/Affirmative Action Employer, so your passion and dedication are what matters most to us. Let's make STEM fun and exciting together!

Powered by JazzHR