Executive Assistant - Apex Systems

Job#: 2026870

Job Description:

Role: Executive Assistant

Duration: Contract to Hire

Onsite in Austin, TX 78758

Rate: 36.50-38.25/hr W2

Job Description:

Our client is looking for an Atlanta-based Executive Assistant (“EA”). The EA will provide a wide range of administrative support and event planning for multiple Vice Presidents of Product & Engineering and their teams. The ideal candidate will exercise good judgement in a variety of situations with strong written and verbal communication, administrative, event planning and organizational skills and with the ability to maintain a realistic balance among multiple competing priorities.

Responsibilities:

• Plans, organizes, and coordinates meetings, events, calendars, and the daily activities of multiple Vice Presidents
• Works closely with other Senior Leadership team members and other EAs to keep everyone well informed of upcoming commitments and responsibilities, following up appropriately.
• Completes a broad variety of administrative tasks, including completing expense reports, composing and preparing correspondence, ordering catering, arranging detailed travel plans, preparing agendas, etc.
• Plans and executes event planning, team building events, and special projects for small groups to very large groups, including specifically leading weekly events with a planning committee to drive a culture emphasizing that being together in person is critical.
• Handles sensitive and confidential information that cannot be shared.

Qualifications:

Minimum

• High School Diploma/GED and 5 years’ experience in a related field (administration, event planning) or any level degree/certification beyond a High School diploma/GED in a related discipline and 3 years’ experience.
• Strong knowledge of the Microsoft suite of products with an emphasis on Outlook, PowerPoint, Teams, Excel and SharePoint.
• Strong written, and verbal communication skills to field inquiries professionally and efficiently.
• Excellent planning, calendar management, organizational, meeting coordination and project management skills
• Event or party planning experience, especially for large groups (50+).
• Highly creative and energetic in approach.
• Mental acuity and physical agility to execute the duties of the position successfully within required timeframes
• Resourceful team player who is detail-oriented, delivers on a highly efficient work environment, effectively prioritizes and has superior time management skills
• Must have high standard of ethics and experience maintaining confidential business and personnel’s sensitive information
• Embraces new technology, change and good communication, and with a flexible approach / mindset
• Seeks efficiency through enhanced processes, collaboration and new learnings

Preferred

• BS/BA Business Administration, Management or Operations
• Experience directly reporting to and supporting Executives and their teams.
• Ability to work effectively with teams throughout an organization, navigate a network effectively, and gain support from others

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.