Executive Assistant - Scientific Research Corporation

Scientific Research Corporation is a privately owned, advanced technology company that designs, develops, integrates, fields, and supports electronics and information-based systems and solutions for the military and other Federal and commercial customers. A seasoned team of highly skilled engineers, scientists, technicians, and specialists with multidisciplinary backgrounds form the core of our capability. This team is challenged to provide innovative technology solutions to our customers in the air, land, sea, space, and cyber domains. During the company’s 35-year lifetime, the company has grown, without acquisition, from a startup to over 1,800 employees operating in 25 states and 20 countries.



We are looking for an Executive Assistant that will directly support the CEO, CAO, COO, and Corporate Founder and provide additional support as required for the CFO and General Counsel. This position represents the face of the executive team and is the first impression to employees, company leaders, customers, and Government officials. You will be required to manage business related tasks for the team by creating reports, researching a broad range of topics, organizing travel and accommodations, taking minutes, as well as other organizational tasks. This role requires a detailed understanding of the full Microsoft Office suite, past experience as an executive or administrative assistant, flexibility and problem solving expertise.



PRIMARY DUTIES & RESPONSIBILITIES:


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Optimizes executive’s time and efforts by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
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Maintains executive’s calendars, regularly arranging meetings, conferences, teleconferences, appointments, and travel
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Organizes multiple attendee management meetings, including scheduling, sending reminders, and organizing catering when necessary
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Represents the executive by attending meetings in the executive’s absence and speaking for the executive
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Takes minutes during meetings
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Makes travel and accommodation arrangements and prepares and tracks expense reports for multiple individuals
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Researches information on a broad range of topics and provides input for solution development
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Consolidates data to prepare documents for review and presentation by boards of directors, committees, and executives
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Drafts, edits, and formats correspondence, memos, newsletters, presentations, reports, and all-hands emails for grammar, style, and fact checking
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Deals with all levels of the organization and key customers with a high level of tact and diplomacy
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Answers phone calls in a polite and professional manner ascertaining where calls can be best directed and addressed
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Provides information to callers, which requires a comprehensive knowledge of company policies, practices and operations
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Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries
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Opens and reviews all mail directed to superiors. Composes responses to routine inquiries, delegates’ items to subordinate managers, and forwards appropriate items to superiors
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Performs minor accounting duties
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Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
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Organizes and maintains the office filing system – with correspondence stored in digital format
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Converts paper-based filing system to digital files
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Follows administrative, confidential, and sensitive data guidelines in maintaining the security of company proprietary and classified information
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Maintains customer confidence and protects operations by keeping information confidential
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Stays up-to-date on new applications and processes through training courses and self-study



MINIMUM SKILLS & REQUIREMENTS:


* Bachelor’s degree and a minimum of five years' of analyst or administrative experience with at least three years' at the Executive level preferred
* A high level of proficiency in computer applications including Outlook, Word, Excel, PowerPoint, SharePoint, and others
* Experience managing multiple calendars
* Experience booking travel

SRC IS A CONTRACTOR FOR THE U.S. GOVERNMENT, THIS POSITION WILL REQUIRE U.S. CITIZENSHIP






ABOUT US

Scientific Research Corporation is an advanced information technology and engineering company that provides innovative products and services to government and private industry, as well as independent institutions. At the core of our capabilities is a seasoned team of highly skilled engineers and scientists with multidisciplinary backgrounds. This team is challenged daily to provide cutting edge technology solutions to our clients.



Scientific Research Corporation offers a competitive salary, an extensive benefits package and a work environment that encourages excellence. For positions requiring a security clearance, selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.



DIVERSITY & INCLUSION

We strongly believe in the abundance of differences among individuals. We value different points of view and appreciate diverse perspectives. We truly believe this is what makes our organization inclusive and more responsive to the needs of our diverse customers.



EQUAL OPPORTUNITY EMPLOYER

Scientific Research Corporation is an equal opportunity and affirmative action employer that does not discriminate in employment.

All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, sexual orientation, gender identity, or national origin, disability or protected veteran status.



Scientific Research Corporation endeavors to make www.scires.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact srchr@scires.com for assistance. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.



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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled