Executive Assistant - Brookfield Properties

Location



Atlanta - 1180 Peachtree St. NE, Suite 1575



Business




For many, logistics are about order, organization, and orchestration. But at Brookfield Properties, we believe they can be so much more. It’s why our logistics solutions are imaginative. Ingenious. Inspiring. No matter the challenge, we deliver a fresh, personalized approach for our customers that never compromises on quality, efficiency, or security. Because where others see obstacles, we see opportunities.




If you're ready to be a part of our team, we encourage you to apply.




Job Description




We Are Brookfield Properties:


Our logistics business is a vertically integrated portfolio of 164M square feet across a footprint spanning five continents. We don't just build and manage buildings. We develop the hubs of commerce that connect people and goods globally – places that are the backbone of an ever-evolving supply chain. We're elevating the logistics business as we envision – and then deliver – the world's most forward-thinking properties, creating spaces where people, businesses, and communities thrive.




We are seeking an Executive Assistant to support our growing logistics business. This position supports several VP- to C-level executives with complex travel schedules. It requires a customer-service-focused attitude, the ability to adapt to shifting priorities, and a proactive understanding of executive needs. The position is in-office based in Atlanta and reports to the Manager of administration.




Role & Responsibilities:



+ Maintain executive calendars ensuring accuracy across multiple time zones


+ Make travel arrangements and reservations


+ Act as gatekeeper for meetings


+ Expense reporting for several executives including but not limited to Managing Partner, SVPs, VPs


+ Log giving and receiving in Meritum for executives


+ Log & submit sponsorship in Meritum


+ Send/receive documents on behalf of Executives


+ Assist Executives with deskside support


+ Special projects as required for executives (org chart, presentations, proofreading)


+ Hospitality for Executive guests


+ Signature application to electronic documents as needed for Executives


+ Plan team events and volunteering in partnership with other regional EA


+ Provide backup office administrative support to other regional EA and serve as backup support to other Executive Assistants


+ Other duties as assigned





Your Qualifications:



+ H.S. diploma required, college degree preferred


+ 5+ years of executive administrative experience, including C-suite-level experience


+ Proficiency with Microsoft Office products


+ Experience booking complex travel across international time zones


+ Ability to intuitively prioritize and anticipate issues


+ Strong efficient communication skills, synthesizing multiple sources for clear and concise messages; provide updates proactively


+ Comfortable in a fast-paced office


+ Collaborative across teams and levels


+ Organized, positive energy, and customer-service oriented


+ Maintains a productive work atmosphere by acting and communicating in a manner that facilitates positive relationships with customers, clients, coworkers, and management


+ Attention to detail


+ Experience in commercial real estate a plus





Your Career @ Brookfield Properties:


At Brookfield Properties, your career progression is important to us. As a successful employee, you will have the opportunity to grow within your team, department, and across the Brookfield organization. Our leadership teams are dedicated to the accomplishments of their employees. We also invest time into training and developing our people. We take pride in knowing that 70% of our employees have more than 5 years of tenure.




End your job search and find your career today, at Brookfield Properties.




Why Brookfield Properties?


We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.




Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment





We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.





#BPUS



At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 395 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.