Executive Assistant/Assistant Director to Executive Vice President, Government Relations - Remote - CRH Americas Corporate

Job ID:  494249
 

CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations in 29 countries. CRH is the leading building materials company in North America and the world. We manufacture and distribute a diverse range of superior building materials, products, and solutions, which are used extensively in construction projects of all sizes. 

Position Overview

Government Relations Executive Assistant

CRH is seeking a polished Executive Assistant with Assistant Director level support for the Executive Vice President, Government Relations. The individual should be very structured in their approach to carrying out their responsibilities while also being flexible and adaptable to changing requirements and situations. This role should typically be able to be handled during business hours. However, it does require a great deal of dedication and may require work before 8am or after 5pm, primarily to handle time sensitive communications and requests. This position involves substantial coordination of schedules and collating of input across a widely dispersed leadership group. The role provides support on interactions between business units and functions with external partners and vendors, and as such requires a great aptitude for solving problems and finding solutions.

Key Responsibilities (Essential Duties and Functions)

• Provides proactive, varied and confidential administrative support for the EVP, Government Relations.
• Manages EVP’s and Government Relations calendar of events.
• Arranges site visits to company locations.
• Creates and manages social media posts (Twitter, LinkedIn, etc).
• Assists the Government Relations team members with preparing PowerPoint, and Prezi presentations.
• Manages executive calendaring and Books travel.
• Prepares and tracks monthly expense reports.
• Works with outside creative for annual IMPACT report.
• Manages, segment and updates AMAT email lists.
• Designs, creates, tests and schedules internal emails.
  • Legislative updates & news.
  • Site visits & facility tour recaps.
• Manages PAC solicitations.
• Manages Women’s Impact Group.
• Coordinates and manage special events.
• Creates meeting registration form.
• Tracks registrations and sends meeting invitations.
• Orders and distributes gifts when applicable (snack boxes, food delivery, gift cards).
• Manages Gov’t Relations Team Meetings.
• Prepares slide decks for meetings.
• Organizes and confirms meeting space.
• Secures restaurant and hotel reservations as needed.
• Sends gifts/swag to employees when requested.
• Keeps executive informed and follows up on all assignments in a timely, effective, and efficient manner. 
• Prepare and edit presentations, including developing content as well as collecting, collate/merge and review materials submitted by others.
• On and off-site meeting planning – including all logistics (catering, agenda, facilities, communications). 
• On and off-site site meeting support.
• Miscellaneous ad-hoc reporting and projects. 
• Interacts with high level executive and administrative assistants across the organization. 
• Organizes and maintains online documents, files, and records.

Qualifications

Education & Experience 

• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints.
• 7 + years’ experience working for a C-level executives organizing multiple priorities, calendars and projects.
• Preferred Government Relations experience.
• Preferred Legislative Assistant experience.
• Exceptional organizational skills and ability to effectively prioritize tasks and projects.
• Ability to handle confidential information, demonstrate a high degree of autonomy and good judgment
• Ability to be proactive and think strategically.
• Focuses on quality in everything they do.
• Works well under stress, can handle challenging situations and is flexible and able to switch gears comfortably.
• Effective communication skills, written and verbal, one-on-one, as well as with small and medium size groups. 
• Must be able to receive feedback and handle constructive criticism.
• Demonstrated experience in dealing effectively with all levels within an organization. 
• Customer focused – internal and external.
• Takes initiative, demonstrates creative thinking in their problem solving, and is solution oriented and enjoys challenges. 
• Possesses a strong business sense and has an understanding of a large corporate structure.
• Has worked for a company with 10,000+ employees, preferably publicly held. 
• Embodies high ethical standards and core values.
• Maintains and projects a positive attitude. 
• Internationally and multi-culturally aware and sensitive.
• Proficient in MS Office Suite – Excel, Word, Outlook, PowerPoint, Prezi, OneNote, Internet (Visio a plus) Social Media posting (Twitter & LinkedIn).

Work Requirements

• May require up to 10% travel.
• Must be 18 years in age or older.
• Must pass pre-employment drug screen and criminal background check.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to communicate with others by telephone and in person.
• Able to utilize a computer for word processing, email communication, and preparation of documents and presentations May require sitting for extended periods of time.

Work Environment

Usually, normal office working conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The noise level in the work environment is usually quiet.
• The position may require work outside of normal business hours.
• Flexibility is required.

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization.

If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!

CRH is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.