Executive Assistant - WWC Global

WWC Global is seeking an Executive Assistant to serve on a potential contract supporting the Office of the Undersecretary of Defense for Research and Engineering (OUSD R&E).

Responsibilities may include, but are not limited to:

• Providing strategic support of the day-to-day management of the office by integrating support activities and addressing and recording incoming requests and communications.
• Managing and maintaining the complex calendars and schedules of OUSD(R&E) personnel, resolve conflicting priorities, orchestrate changes to the calendar.
• Answering the telephone, taking messages and/or referring calls to other individuals, as appropriate within the OUSD(R&E) organization.
• Serving as the interface with the public whenever there are inquiries concerning the office, including the greeting and escorting of high-level officials.
• Coordinating office administrative functions including office security administration, processing security clearance and visit requests for OUSD(R&E) personnel and visitors, scheduling office events and ordering supplies.
• Maintaining electronic/paper copies of all files as directed by the Government.
• Developing a travel preparation and coordination checklist that is reviewed and approved by the Principals, to ensure that key travel requirements are addressed and in accordance with Defense Travel System and OUSD(R&E) guidelines.
• Processing incoming mail, including e-mail and facsimile, to route correspondence to the appropriate individual.

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).

• Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel expected: offsites, meetings, training, a conference.

WWC Global, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

At WWC Global, our employees are the embodiment of our success as a firm. Our team is comprised of a tenacious group of diverse professionals located across the globe. It includes military veterans and spouses of active duty troops, former federal employees, policy experts, academics, attorneys, and technical and business experts, all of whom share a strong work ethic and the skills to succeed in both collaborative and independent environments. WWC Global is invested in the long-term success of both our clients and colleagues for the right reasons. Our dedication to putting good government into practice is underpinned by a merit-based culture that measures success by productivity and credibility.

WWC Global will provide reasonable accommodations to applicants who are unable to utilize our online application system due to a disability. Please send your request to WWC Global HR at hr@wwcglobal.com.

WWC Global is an Equal Opportunity Employer – we do not discriminate based on age, race, national or ethnic origin, gender, veterans status, disability, sexual orientation, gender identity or any other legally protected class. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity and Employee Polygraph Protection Act.

WWC Global's Affirmative Action Program is available to any employee or applicant for employment for inspection upon request, to the extent required by federal regulations. The Affirmative Action Program can be accessed during normal business hours by making an appointment with WWC Global HR at hr@wwcglobal.com.

Requirements

Basic Qualifications

• Bachelor's Degree.
• Five (5) years of experience in administrative support within the federal government or similar.
• Active Top Secret security clearance with the ability to obtain SCI access.
• Working knowledge of the Correspondence and Task Management System (CATMS).
• Advanced proficiency in Microsoft Office Applications including: MS Outlook, MS Word, MS PowerPoint, MS Excel.
• Demonstrated experience working with a team of EA’s to provide maximum coverage for a group of executives.
• Professional proficiency in English is required.
• Applicants must be currently authorized to work in the United States on a full-time basis. WWC Global will not sponsor applicants for work visas for this position.

Preferred Qualifications

• Active TS/SCI security clearance.
• Direct experience working within the OUSD R&E.

Benefits

WWC Global offers a competitive benefits plan including:

• Health, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life and Disability Insurance
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Pet Insurance

Eligibility requirements apply.