Executive Assistant - Pioneering Evolution

Pioneering Evolution, LLC is seeking an experienced Executive Assistant who can provide executive, analytical, management, and administrative support to include office management, management of records, correspondence, deliverables tracking, and process improvement recommendations. The ideal candidate will manage the program calendar, author and execute the "Plan of the Day", and assist with development of agendas for program-focused events (such as Bi-annual Execution Reviews with the Program Executive Office and Program Management Reviews with customers). They will manage and track clearance submissions via various DoD databases such as Defense Information Security System (DISS), Aircraft and Personnel Clearance System (APACS), and the Foreign Visit System to support government personnel visits to various locations. They will support program staff with domestic and international travel by obtaining and tracking appropriate level travel approvals, assist with travel arrangements and vouchers in the Defense Travel System (DTS), and aid program office personnel with obtaining official passports and visas as required for international travel. Administrative and operational support will be provided to programmatic Foreign Liaison Officers (FLOs), their governing organizations, and other external stakeholders. They will manage all program office correspondence, track IT issues to resolution, support package shipments, coordinate program purchases, and other requests to support programmatic goals and objectives. This position will require the candidate to be on-site at the client program office Monday through Thursday, or as determined by program requirements. 

DESIRED EXPERIENCE:

• U.S. Citizenship
• Minimum of 8 years of administrative support within a ship acquisition program office
• Undergraduate degree, preferably in Business Administration or applicable field with transferable skills
• Prior experience in client-facing role
• Works well in a fast-paced office; easily able to pivot and manage multiple priorities simultaneously
• Organized and detail oriented
• Proficiency in Microsoft Office applications, especially Outlook, TEAMS, Word, PowerPoint, and SharePoint
• Proficiency with DTS and DISS
• Good interpersonal skills with the ability to work effectively individually and in a team environment
• Active DoD Secret Security Clearance

PREFERRED QUALIFICATIONS:

• Prior experience supporting O-6/GS-15 or above
• Master's degree in business administration or 15 years of administrative support experience in a DoD environment
• Thrives at solving problems (either by answering questions or knowing where to go to get the answers)
• Working knowledge of U.S. Government international travel requirements, bonus if possesses experience submitting clearances for international travel
• Understands a variety of positions within the front office, e.g., technical writing/editing, action tracking, FLO support, Common Access Card and badging processes (you may not be an expert, but can provide support backfilling in case of leave, emergency, etc.)
• Team player that enjoys working with and helping people

WHO WE ARE AND WHAT WE OFFER:

Here at Pioneering Evolution, our work is based on accountability, integrity, and innovation, along with a commitment to our work, our peers, and our clients. We are looking for people who share our obsessive commitment to being great at what we do while having fun doing it. 

In addition to competitive salaries and opportunities for professional development and advancement, our employees enjoy a comprehensive range of benefits as noted below:

• Paid time off
• 10 paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• Legal assistance
• Company-paid life insurance and AD&D
• Company-paid long term and short-term disability insurance
• Continuing Education Opportunities and Tuition Reimbursement
• 401(k) plan with company contribution
• Hybrid and Remote Work Opportunities
• Access to a free on-site gym and fully stocked kitchen