Executive Assistant at AHMC Healthcare Inc

Executive Assistant

The Executive Assistant is responsible for supporting the Senior Executive Vice President (SEVP) in corresponding emails, scheduling meetings, filing, accounting functions, and general organization.

Job duties:

• Maintaining SEVP email account and calendar
• Preparing and corresponding formally to emails
• Following up on outstanding items and maintaining deadlines
• Scheduling meetings in Outlook and other programs
• Preparing and/or compiling agenda packets for meetings
• Filing correspondences and contracts as necessary
• Answering phones and taking messages
• Making travel arrangements as needed
• Maintaining accurate accounts in QuickBooks and other records in Excel
• Issuing checks as needed
• Drafting formal letters
• Preparing and distributing interoffice mail
• Attending meetings and taking minutes as needed
• Interacting and assisting other upper management as needed
• Maintaining office inventory
• Operating standard office equipment
• Performing other duties as assigned

Qualifications:

• Bachelor’s degree preferred
• Minimum of four years’ experience in an administrative role
• Some accounting knowledge, but accounting experience is preferred
• Excellent writing skills
• Excellent communication skills and the ability to communicate with C-level  executives
• Excellent organization skills and detail-oriented
• Excellent time management
• Computer savvy including working with Microsoft Office and Google Workspace
• Ability to maintain confidential and professional