Executive Assistant - Novul Solutions

• Serve as a dedicated administrative resource for senior DoD staff, handling scheduling, meeting preparation, and task management.
  
• Use MS Excel to compile, analyze, and present data for various departmental reports and projects, ensuring information is up-to-date and accurately represented.
  
• Coordinate the logistics for meetings, conferences, and training sessions, from scheduling to post-event follow-up.
  
• Manage travel logistics, ensuring that itineraries and accommodation align with organizational requirements.
  
• Compile, proofread, and distribute various reports and documents, maintaining a high level of accuracy and attention to detail.
  
• Oversee administrative tasks related to information and physical security, ensuring adherence to DoD protocols.
  
• Address moderately complex administrative issues by applying sound judgment and providing routine recommendations for efficiency improvements.
  

Requirements

• Work Schedule: 3-4 days/week on-site
  
• High school diploma
  
• Minimum of 4-5 years in administrative or executive support roles, preferably in a DoD or government environment.
  
• Proficiency MSOffice Suite and other office automation tools to include MSWord, PowerPoint, Outlook, AdobeDC, MSExcel, MSProject
  
• Strong written and verbal communication skills
  
• Understanding of DoD operations and protocols, with experience supporting executives within this space.
  

Benefits

• Paid Time Off  PTO):TEN (10) Paid days off & FIVE (5) Floating days off.
  
• Holidays: 11 Paid Holidays. Flex time can be utilized instead of holiday time usage.
  
• Payroll: Paid Bi-Monthly.
  
• 401(k): Partnered with the SECOND LARGEST Retirement plan provider in the U.S. Guaranteed 3% match. Eligibility – 21 years of age or older, after 3 months of employment
  
• Individual or company-wide performance and recognition awards (Quarterly
  
  
  

• UNITED HEALTHCARE PPO, extensive national coverage.
  
• INCLUDES: Medical/Dental/Vision/HSA.
  
• Eligible on the first of the month, immediately after the start date.
  
• Submit the enrollment form within 30 days of your start date otherwise, you will have to wait until October for the new year enrollment.
  

• Training & Career Development Reimbursement of Tuition and training needed to support career development.
  
• $150 monthly reimbursement contribution paid monthly towards parking expenses.
  
• Receipts must be submitted by the close of business on the 25th of each month.
  
• Reimbursements will be paid on the first payroll AFTER reimbursements are submitted each month.
  

• Performance bonus – Project-based
  
• Yearly bonus – Company based
  
  
  

Education: High school diploma Experience: Minimum of 4-5 years in administrative or executive support roles, preferably in a DoD or government environment. Technical Skills: Technical Skills: Proficiency MSOffice Suite and other office automation tools to include MSWord, PowerPoint, Outlook, AdobeDC, MSExcel, MSProject Communication: Strong written and verbal communication skills DoD Familiarity: Understanding of DoD operations and protocols, with experience supporting executives within this space.