Executive Assistant - National Ready Mixed Concrete Association

JOB TITLE: Executive Assistant

REPORTS TO: President

NUMBER OF DIRECT REPORTS: 0

FUNCTION: Leads database management and basic accounting functions of the organization, and supports the President with program management, communications and donor relations.

LOCATION: Hybrid - Alexandria, VA office and remote

DATE OF UPDATE: 11/19/24

SUMMARY:

The Executive Assistant leads the database management and basic accounting functions for the organization, and supports the President with program management, communications, marketing, Board and Committee management, and donor relations. The Concrete Advancement Foundation is a 501(c)3 non-profit organization dedicated to decarbonization of the concrete industry and advancing resilient and affordable communities and sustainable infrastructure. See https://www.concreteadvancement.org/ for more information. This position reports directly to the President.

KEY RESPONSILIBILTIES:

• Manages the Foundation's database and donor recognition using the Foundation's online database system, Neon.
• Manages monthly pledge invoicing, check run and bookkeeping entries using QuickBooks Online.
• Assists with Foundation's Board of Trustees and Committees including preparation of meeting materials and minutes.
• Supports program management by updating and monitoring the Foundation's project management system with key milestones, delivery dates and payments.
• Prepares projects for final release including light copyediting and ensuring a professional appearance for all reports.
• Supports communications by assisting with social media posts and writing and updating other communications such as press releases, website, newsletters, etc.
• Assists with marketing booth, fundraising events and preparation of promotional materials to share the Foundation's work and progress at major industry events.
• Supports the President and organization with other duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

This position requires several years of administrative and database management experience, great organizational skills, strong writing and verbal communications skills and the ability to perform basic accounting. The successful individual will be able to work both independently as a self-starter, as well as collaboratively with the President, Board and other key stakeholders.

DESIRED SKILLS:

• Database management and organizational skills with a strong attention to detail and ability to generate relevant reports and information as directed. Experience with Neon database a plus, but ability and interest in learning systems to maximize organizational efficiency is most important.
• Ability to manage basic bookkeeping entries and coordinate with the President and accounting firm to ensure smooth generation of monthly financial statements and other required financial information. Experience with QuickBooks online is a plus.
• Microsoft Office (Word, Excel) and basic computers skills are essential.
• Good writing skills are required. Website management and social media experience a plus, but desire to learn is most vital.
• Ability to work independently and proactively to meet deadlines.
• Strong communications skills in working with staff and Board members, as well as with partner organizations.
• Creativity and new ideas are encouraged.
• Ability to travel 2-3 times per year is preferred