Executive Assistant at Kforce Inc.

Agoura Hills, CA 91301

About the Job

Kforce has a client in Agoura Hills, CA that is seeking a highly skilled, proactive, and detail-oriented Executive Assistant to support an executive in a dynamic and fast-paced environment. This role is critical in ensuring the seamless execution of responsibilities, acting as a trusted partner, and providing high-level administrative and strategic support. The ideal candidate will have exceptional organizational skills, discretion, and the ability to handle multiple priorities with professionalism. Key responsibilities include but are not limited to:

Manage an executive calendar, including scheduling meetings, appointments, and travel arrangements
Screen and prioritize incoming communications (emails, calls, correspondence) and delegate as appropriate
Prepare and edit documents, reports, presentations, and briefing materials
Organize and maintain files, ensuring easy access and confidentiality
Prepare and organize clear, concise meeting notes to ensure accessibility and understanding from the broader executive audience
Act as a liaison between an executive and internal/external stakeholder
Support coordination of cross-departmental initiatives led by an executive
Manage and track projects and deadlines, providing regular updates and status reports
Ensure follow-ups on critical tasks and commitments
Assist with preparation for high-level meetings, including creating agendas, compiling research, and summarizing outcomes
Anticipate needs by proactively identifying challenges and opportunities
Contribute to special projects and initiatives, offering insights and administrative execution
Develop a deep understanding of organizational goals and priorities to align tasks accordingly
Represent the company in a professional manner in all communications and interactions
Coordinate and manage external engagements, such as speaking events or partner meetings

Requirements:

Bachelor's degree in Business Administration, Communications, or a related field preferred
3+ years of experience in executive-level administrative support, preferably in a corporate, government, or non-profit setting
Exceptional organizational and time-management abilities
Strong written and verbal communication skills
Proficient in Microsoft Office Suite, Google Workspace, and project management tools (Jira preferred, but also Asana, Trello, etc.)
Capable of managing complex calendars and competing priorities
High level of discretion and emotional intelligence
Proactive problem-solver with a strategic mindset
Adept at working under pressure and adapting to changing priorities
Collaborative and approachable, with a professional demeanor

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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