Executive Assistant / Administrative Assistant - Temp/Contract at Jobot

Escondido, CA 92025

About the Job

Full-time Contract (Mon-Fri 8a-5p) & Benefit options!

This Jobot Consulting Job is hosted by: Isaac Levet
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $23 - $32 per hour

A bit about us:

We are a community health system with a mission to improve the health and wellness of the communities we serve.

Please reach out to me directly to discuss details:
E: https://apply.jobot.com/jobs/executive-assistant-administrative-assistant-temp-contract/1328393835/?utm_source=Monster

Why join us?

Temporary Contract position with possibility of extension
Duration: 6 months at minimum - Interviewing ASAP
Medical / Dental / Vision / 401k offered to our contractors
Join a positive collaborative team that is focused on being compassionate, having integrity, and exemplifying professionalism.

Job Details

The Administrative Assistant provides comprehensive administrative and organizational support to the leadership and management staff. By facilitating streamlined administrative processes, the Administrative Assistant plays a crucial role in upholding the effectiveness and operational excellence of our health center services. This is a full-time, temporary role expected to last about 6 months. This position is onsite in Escondido, not remote.

Responsibilities

Greet and direct patients, visitors and staff
Answer all incoming calls promptly and professionally
Open, date stamp and distribute incoming mail including preparing and adding postage to all outgoing mail
Update office forms as needed
Schedule catering for meetings as requested.
Submit corporate credit card receipts or Invoices using a finance software system
Monitor and submit credit card purchases using finance software
Maintain office equipment and place service calls as needed
Report computer, phone problems, and facility issues via the ticketing system as needed
Keep track of office supplies on hand and order as needed
Receive and process subpoenas and other requests for records
Schedule and maintain conference room reservations
Provide administrative assistance to Leadership, other support staff, and the Board of Directors as requested
Coordinate and schedule travel arrangements for Leadership and Managerial staff as needed
Organize, arrange, and clean up meetings, training and events
Assist Leadership in the organization of monthly Board of Directors meetings, Board of Directors Retreat, and Board of Directors Trainings
Other related duties as assigned

Qualifications

Education/Experience

High school/GED required
Minimum two years of office experience required.
Previous experience as an Executive Assistant or Administrative Assistant, supporting executive leadership preferred
Previous experience in a healthcare setting, preferred.

Additional Qualifications (Knowledge, Skills and Abilities)

Excellent verbal and written communication skills, including superior composition, typing, and proofreading skills
Proficient in MS Office (Word, Excel, PowerPoint)
Excellent organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment
High degree of discretion and confidentiality, understanding the sensitive nature of information handled
Ability to interpret a variety of instructions in written, oral, diagram, or schedule form
Ability to work as part of a team as well as independently
Ability to work with highly confidential information in a professional and ethical manner

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.