Executive Assistant - A1395933CHI-4658 - Beacon Hill Staffing Group, LLC
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12406514 Beacon Hill is
hiring! We have partnered with a bio technology company in Chicago in
hiring an Executive Assistant to support their CEO and contribute to the
smooth operation of the executive office. If you're looking for a
dynamic and rewarding opportunity, we want to hear from you! This is a
temporary-to-hire position starting immediately.
Position Overview:
The Executive Assistant will be responsible for providing high-level
administrative support to the CEO, ensuring the smooth running of daily
operations, and facilitating effective communication across all
departments. The ideal candidate is highly organized, tech-savvy, has
exceptional communication skills, and can handle confidential
information with discretion.
Key Responsibilities:
- Calendar & Scheduling Management: Manage the CEO's calendar,
schedule meetings, and arrange travel plans. Ensure the CEO is
prepared for all appointments and meetings by providing necessary
documents and briefings.
- Communication Support: Act as a liaison between the CEO and
other executives, clients, employees, and external stakeholders.
Manage inbound communications, screen calls, emails, and prioritize
tasks.
- Meeting Coordination: Organize and prepare materials for
meetings, including agendas, presentations, and reports. Take
minutes and ensure follow-up on action items.
- Travel & Logistics: Coordinate and manage all travel
arrangements, including flights, accommodations, and itineraries,
ensuring a smooth and efficient travel experience for the CEO.
- Document Preparation & Filing: Prepare, proofread, and manage
confidential documents, reports, and presentations. Maintain an
organized filing system for easy access.
- Special Projects: Assist with research and preparation for
special projects, initiatives, and strategic planning. Provide
administrative support for key business operations and company-wide
initiatives.
- Expense Management: Track and process the CEO's expenses and
manage the approval process in accordance with company policies.
- Event Coordination: Help plan and execute company events,
meetings, and retreats that involve the CEO.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role
supporting C-level executives.
- Exceptional organizational skills with the ability to manage
multiple tasks and deadlines simultaneously.
- Strong communication skills, both written and verbal, with an
emphasis on professionalism and clarity.
- Advanced proficiency with Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook) and collaboration tools (e.g., Google
Workspace, Slack).
- Discretion and the ability to handle sensitive and confidential
information with integrity.
- Strong problem-solving skills and the ability to think on your feet.
- A proactive, detail-oriented approach to tasks and responsibilities.
- Bachelor's degree or equivalent experience preferred.
Beacon Hill is an Equal Opportunity Employer that values the strength
diversity brings to the workplace. Individuals with Disabilities and
Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or
conviction records will be considered for employment in accordance with
the Los Angeles County Fair Chance Ordinance for Employers and the
California Fair Chance Act.
If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following link into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your
opportuni y for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.
Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal,
Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12406514 Beacon Hill is
hiring! We have partnered with a bio technology company in Chicago in
hiring an Executive Assistant to support their CEO and contribute to the
smooth operation of the executive office. If you're looking for a
dynamic and rewarding opportunity, we want to hear from you! This is a
temporary-to-hire position starting immediately.
Position Overview:
The Executive Assistant will be responsible for providing high-level
administrative support to the CEO, ensuring the smooth running of daily
operations, and facilitating effective communication across all
departments. The ideal candidate is highly organized, tech-savvy, has
exceptional communication skills, and can handle confidential
information with discretion.
Key Responsibilities:
- Calendar & Scheduling Management: Manage the CEO's calendar,
schedule meetings, and arrange travel plans. Ensure the CEO is
prepared for all appointments and meetings by providing necessary
documents and briefings.
- Communication Support: Act as a liaison between the CEO and
other executives, clients, employees, and external stakeholders.
Manage inbound communications, screen calls, emails, and prioritize
tasks.
- Meeting Coordination: Organize and prepare materials for
meetings, including agendas, presentations, and reports. Take
minutes and ensure follow-up on action items.
- Travel & Logistics: Coordinate and manage all travel
arrangements, including flights, accommodations, and itineraries,
ensuring a smooth and efficient travel experience for the CEO.
- Document Preparation & Filing: Prepare, proofread, and manage
confidential documents, reports, and presentations. Maintain an
organized filing system for easy access.
- Special Projects: Assist with research and preparation for
special projects, initiatives, and strategic planning. Provide
administrative support for key business operations and company-wide
initiatives.
- Expense Management: Track and process the CEO's expenses and
manage the approval process in accordance with company policies.
- Event Coordination: Help plan and execute company events,
meetings, and retreats that involve the CEO.
Qualifications:
- Proven experience as an Executive Assistant or in a similar role
supporting C-level executives.
- Exceptional organizational skills with the ability to manage
multiple tasks and deadlines simultaneously.
- Strong communication skills, both written and verbal, with an
emphasis on professionalism and clarity.
- Advanced proficiency with Microsoft Office Suite (Word, Excel,
PowerPoint, Outlook) and collaboration tools (e.g., Google
Workspace, Slack).
- Discretion and the ability to handle sensitive and confidential
information with integrity.
- Strong problem-solving skills and the ability to think on your feet.
- A proactive, detail-oriented approach to tasks and responsibilities.
- Bachelor's degree or equivalent experience preferred.
Beacon Hill is an Equal Opportunity Employer that values the strength
diversity brings to the workplace. Individuals with Disabilities and
Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or
conviction records will be considered for employment in accordance with
the Los Angeles County Fair Chance Ordinance for Employers and the
California Fair Chance Act.
If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following link into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your
opportuni y for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.
Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal,
Beacon Hill Life Sciences and Beacon Hill Technologies by visiting
www.bhsg.com .
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Source : Beacon Hill Staffing Group, LLC