Executive Assistant - 000 - TRDI
San Antonio, TX 78201
About the Job
Hourly Rate: DOE
Schedule: Monday - Friday, some weekends
Must be able to work a flexible schedule to include weekends, evenings and holidays, as needed.
The executive assistant will support the organization’s senior level management with scheduling, prioritizing, responding to requests, answering and returning phone calls; organizing documents; maintaining records; and other related tasks. To be successful in this role, the executive assistant should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, the candidate will contribute to the efficiency of our business by providing personalized and timely support to executive members.
General Responsibilities:
- Act as the point of contact among executives, employees, customers, and other external partners
- Serve as Board Secretary – coordinating Board meetings, preparing agendas, gathering records and documents, taking minutes, and maintaining records in a neat and orderly manner.
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Prepare weekly, monthly or quarterly reports
- Act as an office manager by keeping up with office logistics
- Format information for internal and external communication with various stakeholders
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the filing system
- Collaborating with colleagues in obtaining and providing information for various business operations, such as insurance renewals, worker compensation records, electronic file feeds, support for medical insurance open enrollment, support for training and development in various areas,
- Coordinate corporate office general operational needs
Requirements
- Bachelor’s degree in related field
Desirable skills
- Work experience as an Executive Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Strong communication skills both orally and in writing.
- Ability to communicate in a clear and concise manner
- Adaptable and quick to pivot on tasks
- Strong business acumen
- Ability to make decisions and solve problems quickly
- Ambitious and target focused with a drive to succeed
- Ability to use discretion and maintain confidentiality amongst colleagues
- Strong attention to detail
- Ability to read and interpret information and apply to our industry
- Extensive working knowledge of MS Office package to use technology to remain effective and efficient.
- Ability to practice continuous improvement and seek innovative ways to solve problems.
- Ability to apply Project management skills
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Administration