Executive Administrator - Mid - Aditi Consulting
San Francisco, CA 94105
About the Job
Summary:
This position will be responsible for a broad range of administrative support duties and project coordination. The successful candidate has demonstrated the ability to support several senior leaders with varied job roles and to collaborate with peers and others to support departmental and office activities. We are looking for someone who takes great pride in being an Executive Assistant, and who brings a curious, always learning mindset to our team.
Responsibilities:
Required Skills:
Compensation:
The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on a number of factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.
This position will be responsible for a broad range of administrative support duties and project coordination. The successful candidate has demonstrated the ability to support several senior leaders with varied job roles and to collaborate with peers and others to support departmental and office activities. We are looking for someone who takes great pride in being an Executive Assistant, and who brings a curious, always learning mindset to our team.
Responsibilities:
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts as a highly visible representative of the team.
- Prior experience budgeting, managing and tracking expenses; experience with Concur and Ariba systems helpful.
- Plan onsite and offsite and virtual team meetings and events, including coordinating conference room set-up, catering, A/V, logistical arrangements, and providing occasional on-location support for team activities such as group meetings and team outings.
- Provide support for reports, projects and initiatives as requested.
- Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, updating distribution lists, managing online collaboration tools like Microsoft Teams and SharePoint, and updating organizational charts.
- Assist with team travel arrangements as requested.
- Assist with space management, workspace move requests and submit facilities work orders.
- Update organization charts monthly and as changes occur.
- Coordinate on-boarding of new employees and contractors, and associated tracking
- Partner and coordinate workload with other administrative team members and provide backup support when needed.
Required Skills:
- Must have a High School diploma or equivalent plus 2-3 years of applicable work experience.
- Preferred
- You have 3-5 or more years working as an Executive Administrator or Executive Assistant in a fast-moving environment, supporting senior leaders
- You have strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint)
- You are a team player with a positive, can-do attitude and you are passionate about your work and going the extra mile.
- You have strong passion for supporting the growth and development of new teams, including helping build strong team culture
- You demonstrate excellent communication skills including exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public
Compensation:
The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on a number of factors, including but not limited to, a candidate’s qualifications, skills, competencies, experience, location and end client requirements).
Benefits and Ancillaries:
Medical, dental, vision, PTO benefits and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.
Source : Aditi Consulting