EXECUTIVE ADMINISTRATOR - Spherion

Job Title: Executive Administrator

Primary Objective: The Executive Administrator will serve as a critical strategic partner to senior leadership, providing exceptional organizational support, priority management, and administrative excellence with a unique blend of meticulous attention to detail and navigating organizational dynamics with a delicate balance of firmness and diplomacy.

Personal Characteristics:
Proactive and self-motivated
Emotionally intelligent and tactfully assertive
Detail-oriented with a strategic mindset
Calm under pressure
Adaptable and resilient

Compensation: Competitive, commensurate with experience and demonstrated organizational excellence
Position: This is a possible hybrid position with 1-2 days in Danville. It will start out part-time at 30 hours per week but could potentially increase to full-time hours.

Responsibilities:
Priority and Task Management:
Develop, maintain, and proactively manage comprehensive priority task lists for the executive team
Create systematic tracking mechanisms to ensure critical deadlines and objectives are consistently met
Strategically sequence and prioritize tasks based on urgency, importance, and strategic impact
Implement and maintain sophisticated organizational systems that enhance executive productivity

Administrative Leadership:
Serve as the executive's primary organizational gatekeeper
Skillfully manage communication flows, screening and routing communications with discretion and efficiency
Coordinate complex scheduling, anticipating potential conflicts and proactively resolving them
Prepare detailed meeting agendas, comprehensive briefing materials, and follow-up documentation

Proactive Task Facilitation
Tactfully redirect the executive's focus when tasks are pending or deadlines are approaching
Provide gentle but firm reminders about outstanding commitments and priorities
Develop and maintain a comprehensive understanding of the executive's strategic objectives
Anticipate potential bottlenecks and propose solutions before they become problematic

Communication and Interpersonal Skills
Demonstrate exceptional diplomatic communication, balancing assertiveness with professional courtesy
Navigate complex interpersonal dynamics with grace and strategic insight
Communicate clearly and confidently with internal and external stakeholders
Represent the executive's interests with precision and professionalism

Working hours: 8:00 AM - 3:00 PM

Skills:
Preferred Skills:
Advanced project management certification
Multiple language proficiency
Experience in complex corporate or executive environments

Education:
Bachelors

Experience:
4-7 years

Qualifications:
Required Qualifications:
Bachelor's degree or equivalent administrative experience
Minimum 3-5 years of high-level executive support experience
Advanced proficiency in organizational software and productivity tools
Exceptional time management and prioritization skills
Excellent verbal and written communication abilities
Ability to maintain confidentiality and exercise sound judgment


If you have the required skills and work experience that will make you standout and be ideal for this position, go to www.spherion.com/apply/75102 to complete an online application and submit your resume. For more details, please call (217) 359-4488.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).