Executive Administrative Partner - Leader - Principal Financial Group

What You'll Do:

As an Executive Administrative Partner-Leader, you will independently and proactively be responsible for providing a broad range of administrative support activities to leaders of a department identified by business-driven value.

 

Activities will include:

 

• Strategic calendar and e-mail management, advanced inbox management, proactive meeting management/coordination, attend meetings, administrative project coordination, relieve those supported of administrative tasks and act as their eyes and ears.
• Coordinate/draft communications on behalf of those being supported, submit/approve/track expenses, proactively research and book travel arrangements in partnership with those supported. Compile reports seen by senior management, order supplies and assist with onboarding new leaders. Incumbents in this position have a deep understanding of the area they support and how it aligns and impacts the broader organization. Can anticipate patterns and themes and look beyond the immediate problem to get ahead of the wider implications.
• Managing the schedules for leaders of a department identified by business-driven value. May include: Managing all aspects of a person(s) schedule including: responding to all invitations and requests, independently make decisions on priority on behalf of the person(s) supported due to their understanding of the person’s involvement, what the business needs are, and key stakeholders. Negotiating with others to find the best date/time options, anticipate and recommend required and optional attendees. Independent and proactive meeting management/coordination (scheduling and room set-up, catering, coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, attend meetings, capture action items and proactively follow-up on action items to ensure completion). Create/facilitate communications on behalf of the person(s) being supported to the department or team, distribution list creation/maintenance.
• May provide advanced inbox management (deleting junk, categorizing and filing, flagging messages for importance, tracking deadlines and responses). Responding to emails on behalf of in their voice. Make recommendations on the most efficient and effective way for the person(s) supported to organize their work. Incumbents in this position can articulate their opinions while connecting multiple channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported.
• Provide leadership and direct the activities of an administrative assistant team, including workflow management, performance management, compensation calibration/administration, coaching, mentoring, hiring and termination. Strategic alignment and continuous realignment of support to meet organizational restructuring and business needs. Analyze administrative processes and recommend/implement procedural or policy changes to improve operations. Reviews and innovates current processes and coordinates organizational procedures for optimized efficiency and productivity. Serves as liaison between staff and leaders regarding company climate, employee well-being, project updates, proposals and planning. Create and/or distribute communications relative to enterprise, BU, department, or team information as appropriate. Acts as a point of contact between leaders and internal/external stakeholders.
• May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new leaders (order technology, information access, security, schedule appropriate meetings, gather/assemble relevant PFG/BU/SCBU/department information)., research and book travel arrangements, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices), creation/maintenance of distribution lists. Administrative project coordination (may include oversight of projects, delegation of tasks and deadlines) and initiate some HR tasks on behalf of person(s) supported. Manage information through multiple technology channels, handling requests for new technology (i.e., SharePoint, Box, Clear ID, etc.). Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms such as Chrome River and Concur along with other department specific technology platforms. Backup for team members.
• May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact. Oversees the creation and analysis of reports as needed (current stats, trends, budgetary).

Who You Are:

• High school diploma and 6+ years related experience required with 6 or more years of experience preferred.
• Strong formal or informal leadership experience preferred.
• Strong calendar management experience preferred.
• Strong organizational skills and strong attention to detail.
• Strong time management and decision-making skills.
• Strong verbal and written communication skills.
• Ability to gather, consolidate and analyze data from various sources.
• Strong project reporting skills, with a focus on interdepartmental communication, BU/SCBU and enterprise communication
• Ability to set priorities, handle multiple tasks and meet deadlines.
• Deals well with ambiguity, demonstrating strong ability to adapt to/lead through change and strong situational awareness.
• Ability to establish trust and rapport easily across all channels (video, phone, chat).
• Ability to influence and negotiate.
• Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
• Strong keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.
• Limited travel required. 

Salary Range Information:Salary ranges below reflect targeted base salaries. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation for all roles will be based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer.Salary Range:$25.96 - $35.48 / hourTime Off Program:Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.Pension Eligible:YesAdditional Information:

Location/Work Environments

This is an onsite or hybrid opportunity Monday - Friday located at our Des Moines, IA downtown campus.  

 

Work Authorization/Sponsorship

At this time, we're not considering candidates that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States? This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links.

Nonimmigrant Workers and Green Card for Employment-Based Immigrants

 

Investment Code of Ethics

For Principal Global Investors positions, you’ll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization.

 

Experience Principal

While our expertise spans the globe, we're bound by one common purpose: to foster a world where financial security is accessible to all. And our success depends on the unique experiences, backgrounds, and talents of our employees – individually and all of us together. Explore our core values, benefits and why we’re an exceptional place to grow your career.

 

Principal is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Posting Window:We will accept applications for 3 full days following the Original Posting Date, after which the posting may remain open or be removed based upon applications received. If we choose to post the job again, we will accept additional applications for at least 1 full day following the Most Recently Posted Date. Please submit applications in a timely manner as there is no guarantee the posting will be available beyond the applicable deadline.Date First Posted (TTF):1/15/2025Latest Post Date: Careers - US:1/15/2025