Executive Administrative Assistant to CEO - Mesabi Metallics Company LLC

About Mesabi Metallics : Mesabi Metallics is an advanced construction-stage iron ore mine and pelletization project located on over 16,000 acres of land in Nashwauk, Minnesota. The project currently has an estimated 15 year mine life and the capacity to annually produce a total of 7-million metric tons of Direct Reduction (DR) grade iron ore pellets. The current construction project includes a 7-million metric ton per year taconite mining and DR grade pelletization plant. Mesabi Metallics plans to expand by building a 1.8-million metric ton per year Direct Reduction Iron Plant, and a 1.5-million metric ton per year Green Steel project. 

Position Summary: We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision. The Executive Administrative Assistant will be the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.
Key Responsibilities:

• Executive Support:
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and facilitate communication between the CEO and internal/external stakeholders.
  • Handle confidential information with discretion and maintain a high level of confidentiality.
• Meeting Coordination:
  • Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
  • Assist in the preparation of materials for meetings, presentations, and reports.
  • Ensure the CEO is well-prepared for meetings and events.
• Travel Management:
  • Arrange complex and detailed travel plans, itineraries, and agendas.
  • Compile documents for travel-related meetings and ensure timely submission of expense reports.
• Administrative Tasks:
  • Perform general office duties, such as ordering supplies, managing office equipment, and maintaining office organization.
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.
  • Conduct research and compile data for special projects and reports as needed.

• 4 years degree / Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or similar role, preferably in a corporate environment.
• A candidate with a background in law would be preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and professionalism in handling confidential information.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

• Strong problem-solving skills and the ability to think proactively.
• Detail-oriented with a commitment to accuracy and quality.
• Ability to work independently and as part of a team.
• Flexibility and adaptability in a fast-paced environment.

• Opportunity to work closely with senior leadership and gain valuable insights into the operations of a leading company in the mining industry.
• Competitive salary and benefits package.
• Supportive and collaborative work environment.
• Professional development opportunities.

Declaration: Mesabi Metallics Company LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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