Executive Administrative Assistant - Florida Society of Health-System Pharmacists (FSHP)
Tallahassee, FL 32301
About the Job
This role is perfect for someone who is:
- Motivated by getting tasks done.
- Effective in planning, prioritizing, and executing tasks in a timely manner.
- Approachable and respectful and exhibits skills in building and maintaining strong relationships.
- Comfortable with new technology, virtual platforms, and scheduling systems.
- Confident in taking the initiative when faced with administrative decisions.
- Self-motivated and ability to appropriately manage time in an independent office setting.
Only candidates in the Tallahassee, Florida area will be considered.
This is not currently a remote position. This position must be in-office weekdays 8:30am-5:30pm. Some remote/telework may be allowed after probationary period (90 days) with the potential to be fully remote in the future, but you will still need to be in the Tallahassee area to check mail weekly.
The position will remain open until filled. We will be conducting interviews on an on-going basis until we find the right candidate. If you are interested, we highly encourage you to apply now. Â
NOTE: All candidates will need to complete all steps of the hiring process to be considered for an interview. This may include an assessment of skills and abilities.
Job Duties and Responsibilities:
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, picking up and sorting mail, digital and physical filing, printing, and preparing communication on management’s behalf.
- Responsible for keeping office space and confidential organization information locked and secured.
- Maintaining comprehensive and accurate records, including generating reports.
- Performing minor accounting duties.
- Overseeing volunteers as assigned by management.
- Organizing meetings, including scheduling, sending reminders, and scribing minutes.
- Answering phone calls, including customer support, and transferring to appropriate team member.
- Managing meeting calendars, including making appointments and prioritizing the most sensitive matters.
- Other role-related tasks as assigned.
Diversity is a core value of the Florida Society of Health-System Pharmacists. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all individuals.
NOTE: All position details are subject to change over time to match the needs of the organization.
Knowledge, Skills, and Abilities:
- Associate degree in related field, or equivalent combination of education and experience.
- 3+ years of experience in administrative, office management, customer service, or related field (required).
- Proficient in Microsoft: Excel, Word, Outlook, Teams and Zoom (required).
- Previous experience working as staff for an association (preferred).
- Familiar with association membership software (preferred).
Other Criteria and Requirements:
- Level 1 background check will be performed.
- Dependable transportation required for weekly mail pick up and travel to up to 5 events within in Florida throughout the year.
- Must be authorized to work in the United States.
- Must be able to lift 50 pounds and climb stairs unassisted.
- Will be required to sign a confidentiality agreement and conflict of interest disclosure form.
Benefits:
- Salary: $50,000.
- Health insurance (half).
- Retirement (match up to 3%).
- Continuing education budget.
- Promotions.
- Potential for remote/telework.
About Florida Society of Health-System Pharmacists (FSHP):
The Florida Society of Health-System Pharmacists (FSHP ) is the professional association of pharmacy practitioners that promotes and supports the continual improvement of pharmaceutical care and the profession of pharmacy as an essential component for the delivery of health care.Learn more about us on our website: https://www.fshp.org/Mission
Source : Florida Society of Health-System Pharmacists (FSHP)