Executive Administrative Assistant - Student Development - East Central College

East Central College has opening for a full-time Executive Administrative Assistant for Student Development responsible providing a varied and advanced administrative support to the Vice President of Student Development, managing the day-to-day activities of the office; also required to use a considerable degree of independence and discretion, exercise sound judgment in the performance of the assigned duties.

Minimum Qualifications: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

• Completion of an Associate’s Degree;
• Three to five years related administrative experience

Essential Tasks: (Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

• Manage the day-to-day activities of the office, maintaining files, telephone and mailing lists, and necessary office supplies, and monitoring office expenditures to assure purchases are within budget.
• Plan, organize, and attend to administrative detail on special assignments and projects assigned which includes creating & maintaining special databases, gathering data, compiling statistics which may include making appropriate calculations, preparing reports, graphs & charts.
• Keep the Vice President’s calendar current with various appointments and meetings, reserving conference rooms and making other necessary arrangements, organizing materials, and sending out meeting notices.
• Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Vice President is involved.
• Maintain confidentiality in all matters related to the Vice President including organizational plans, student related matters and personnel matters.
• Evaluate all incoming correspondence, determining which matters require the Vice President's attention, marking important sections, drafting replies, gathering appropriate background material, acknowledging correspondence in the absence of the Vice President.
• Cooperate effectively with other employees in carrying out the Vice President's instructions, transmitting information accurately and tactfully, and taking initiative when appropriate to resolve issues in the Vice President's absence.
• Handle complaints and conflicts diplomatically, using perceptive judgment and discretion to defuse potentially volatile situations as required.
• Attend to travel arrangements and expense reimbursements for the office.
• Prepare special board agenda items and coordinate all agenda items and assure completion for board meeting deadlines.
• Initiate and process forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursements.
• Serve as a member of the Student Development leadership team to develop and execute change management and process redesign initiatives that will lead to operational efficiencies.
• Leads in the development and maintenance of comprehensive manuals that outline policies and procedures related to departmental operations.
• Facilitate a yearly student voice collection strategy and use results to implement improvement(s) to department practice.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

View full job description here.

Benefits:  ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary will be commensurate with experience. Position is a level 107. Salary schedule can be viewed here.

East Central College is an Equal Opportunity Employer.

East Central College is located about 60 minutes from St. Louis. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710.  East Central College is an equal opportunity employer and provider of employment and training services.  Auxiliary aids and services are available upon request to individuals with disabilities.