Executive Administrative Assistant - Lumen

The Role

The Executive Administrative Assistant provides comprehensive executive support and serves as the point of contact for internal and external stakeholders on all matters pertaining to the C-suite executive office. In addition, this role will also provide in-office assistance to support additional Senior Leaders when they are in the office. 

Location

• This is a hybrid position, requiring at minimum 3 days a week in our Bellevue, Washington Office. 

The Main Responsibilities

• Organizes and maintains calendars – arranging, coordinating and prioritizing scheduling and logistics.
• Responsible for complex and detailed travel arrangements (including international travel) for executive and other team members including but not limited to hotel accommodations, airline reservations, ground transportation, on-site and off-site meeting venues, and any other travel needs. 
• Provide support to C-Suite Executive Leaders when they are in office (coordinating office activities such as ordering supplies, assisting with office equipment needs, greeting and assisting visitors, and ordering catering)
• Acting on own initiative, this position will perform administrative support for senior executives in a fast-paced, demanding, C-suite executive office.
• Prepare agenda, presentations, and correspondence for leadership meetings.
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.
• Accurately and professionally handles multiple high priority issues simultaneously.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Tasks and assignment require working with a high degree of confidential information and using good judgment in decision-making.
• Handles high volume of customer calls and emails, ensures action and follow-up for customer needs.
• May draft, proof and prepare correspondence on behalf of executive.
• Professional daily contact with C-suite executives and administrative staff.

What We Look For in a Candidate

• Minimum 5 years administrative experience 
• MUST have experience supporting C-level executives
• Proven ability to succeed in a demanding, fast-paced environment
• Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint
• Resourceful and able to maintain composure in high pressure situations
• Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
• Excellent organizational skills with focus on accuracy and attention to detail
• Good judgment, tact and initiative to make effective independent decisions when necessary
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision
• Associates degree or equivalent in education and experience, Bachelor’s degree preferred

Legal Statements

• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Compensation