Executive Administrative Assistant - Ageless Mens Health

Ageless Men’s Health seeking an articulate, upbeat and experienced Executive Administrative Assistant to support our growing Headquarters team in North Scottsdale. This position will have the opportunity to support multiple functions within our company’s Headquarters, should be detail oriented, comfortable wearing many hats and quickly shifting priorities as needed.

What We Do

With over 70 clinics nationwide, Ageless Men's Health is dedicated to helping men and women achieve optimal health and wellness. We provide safe and effective testosterone replacement therapy, weight management solutions, concierge medicine, and various wellness services. We know that our patients have busy lives and we are here to ensure that their healthcare needs fit into their schedules, not the other way around! We strive to provide our patients with a comfortable environment and positive experience. The Ageless team believes in servant leadership, so our employees and patients are always at the forefront of everything we do. 

Duties/Responsibilities:

• Provides high-level administrative support and assistance to leadership team as assigned.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations.
• Receives and distributes office mail.
• Schedules and organizes appointments and meetings.
• Proofreads and types documents and correspondence as needed.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, filing and performing basic bookkeeping.
• Provides basic Human Resources support to include making employee files, data entry and filing.
• Performs other duties as assigned

• At least 4 years of experience as a receptionist, administrative assistant or equivalent.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a fast-paced and changing environment.
• Extensive knowledge of office administration, celerical procedures and record keeping.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Ability to maintain confidential information

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