Executive Administrative Assistant at New Creation Christian Fellowship
San Antonio, TX 78239
About the Job
Executive Administrative Assistant
New Creation Christian Fellowship is currently seeking an experienced Executive Administrative Assistant to join our team in San Antonio, Texas (78239).
Job Summary:
As the Executive Administrative Assistant, you will provide nearly invisible support to the Chief Operating Officer (COO) and Director of Operations (DO) acting with little supervision, anticipating needs while managing the day‐to‐day workflow and prioritizing various projects, which includes scheduling, contact and contract management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Administrative Assistant to the COO will perform, coordinate, and oversee administrative duties while providing an extensive level of support. This will enable the COO and DO to work more efficiently and effectively towards reaching the organization’s growth goals.
Duties and Responsibilities:
Core duties and responsibilities include the following. Other duties may be assigned by management.
- Maintain the COO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities.
- Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants.
- Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
- Ensure COO and DO are prepared for upcoming appointments by gathering materials necessary for each meeting.
- Conduct, compile, and present research on relevant church initiatives and other topics.
- Collect and assemble information for presentations, projects, and strategic planning.
- Serve as the first point of contact for a wide variety of high-level relationships between Senior Pastor, COO, and external contacts.
- Facilitate, build, and monitor relationships including tracking contacts in database and managing follow-up.
- Handle phone, email and postal mail inquiries and respond appropriately.
- Draft and edit correspondence, articles, reports, and presentations; transcribe meeting notes.
- Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
- Take on tasks to support the work of New Creation’s programs and operations and overall mission.
- Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals.
Education and Experience:
- A bachelor’s degree or equivalent or 5 to 10 years of experience as an Executive Assistant.
- Proficient in all MS Office applications including, Word, Excel, PowerPoint.
Skills and Abilities:
- Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail and the belief that no task is too big or too small.
- Demonstrated superb communication skills (oral and written) with a confident, concise, clear, and compelling style.
- Produce well thought‐out, professional correspondence free of grammatical and spelling errors.
- Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.
- Skilled in all aspects of planning and project management. Able to take an idea from concept to completion.
- Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude.
- Utilize analytical skills and a demonstrate broad understanding of the organization to effectively interpret and anticipate needs.
- Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction.
- Works effectively without constant and direct supervision or guidance.
- Demonstrate flexibility in the face of change.
- Project a positive demeanor regardless of changes in working conditions.
- Produce well thought‐out, professional correspondence free of grammatical and spelling errors.
- Interact professionally with leaders, members, and associates at all times.
- Promptly respond to requests with accuracy and a courteous demeanor.
- Demonstrate an awareness of fundamental business principles of New Creation, as well as an understanding of the overall industry in which the Church operates.
- Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner, etc.
- Demonstrate advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.
Compensation and Benefits:
- Competitive pay; commensurate with experience.
- Benefits package is available, Health, Dental and Vision insurance.
- 403b
Please submit your resume via the ‘Apply now’ button!
We are an Equal Opportunity Employer!