Executive Administrative Assistant - Virginia Commonwealth University

Executive Administrative Assistant

The Massey Comprehensive Cancer Center has an exciting opportunity for an Executive Assistant to join our team! Our employees and applicants come from diverse backgrounds. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes VCU stronger.

Massey Comprehensive Cancer Center Mission:

“To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.”

Virginia Commonwealth University (VCU) Massey Comprehensive Cancer Center is a nationally ranked cancer center located in the heart of Downtown Richmond. All full-time staff is eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity, and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off,12 paid holidays, and more. This position is eligible for flexible work arrangements.

Veterans: VCU faculty and University and Academic Professionals are now eligible for enhanced leave accrual rates based on verified military service. The calculation of these leave accrual rates will include a veteran's verified service in the military, National Guard, Reserves (active or inactive duty) and full-time state or Federal National Guard duty. Eligible employees must supply DD-214 documentation for each period of military service to receive this benefit. 

Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits

Position Primary Purpose and General Responsibilities

• This position supports the Director of the VCU Massey Comprehensive Cancer Center and reports to the Assistant Director of Administrative Services.

• The general responsibilities of this position are as follows:

• Serve as the confidential executive assistant to the Director of Massey Comprehensive Cancer Center

•  Manage executive level, efficient functioning and administrative/project support for the office of the Director and other Massey Comprehensive Cancer Center senior leadership

• Coordinates work assignments with the Director and his team in responding to requests for management information and is responsible for providing quality service to internal and external customers in an accurate and timely manner while ensuring top efficiency

• Manages the Director’s calendar and all information flow to the Office of the Director

• Prioritizes multiple issues and holds responsibility for successful follow-through

• Resolves issues for the Director by using the Director’s goals and objectives and established University and VCU HS policy

• Coordinates special event planning for events related to the Director

• Serves as liaison for the Director, Massey Comprehensive Cancer Center and the at-large community in management of telephone calls and requests, mail services, office supplies and other duties

• Provides fiscal administrative support through preparing/processing travel and other expense authorizations and reimbursements, registrations and accommodations for the Director and senior leadership, in coordination with the Center’s business office

• Responsible for purchases for the Director including monthly reconciliations

• Performs duties that are diverse and advanced

• Takes effective meeting minutes as assigned

• Serves an administrative liaison between Massey Comprehensive Cancer Center and VCU Health System on behalf of the Director

• Supervises other administrative assistants and student workers as assigned

Minimum Hiring Standards

• BS degree preferred or equivalent with significant progressively complex experience in a university or healthcare environment and/or academic research environment.

• 3 + years of serving in an executive administrative assistant role or equivalent. Prior experience  working in administration or research administration within a cancer center preferred.

• Experience working for a senior level executive or administrator in a complex health care system. 

• Proficiency with MS Word, Excel, and PowerPoint software required.

• Ability to work in a fast-paced environment and manage many responsibilities and tasks

• Strong writing and communication skills

Massey Comprehensive Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.

Salary Range: Starting at 60,000 commensurate with experience
Position Details:
Department: Massey Cancer Center
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Non-Exempt
ORP Eligible: No
University Job Family: General Administration Executive Administrative Assistant GA 1 (19111)
Contact Name: Massey Comprehensive Cancer Center
Contact Email: masseyhr@vcu.edu