Executive Administrative Assistant/Research Coordinator at Solomon Page

New York, NY 10011

About the Job

Our client, a Boutique Investment Firm, is seeking a new Full-Time/Permanent Executive Administrative Assistant/Research Coordinator to support 3-4 Executives, including 1 Investment Partner and 2 Investment Analysts. This person will be working in a collaborative, open trading floor environment. Candidates must have a minimum 2-5+ years of relevant administrative support experience, ideally within financial services (but open to industry), and a Bachelor’s degree is required. They should be extremely smart, polished, proactive, organized, detail-oriented, comfortable/happy being an admin, and possess a high EQ. Previous research experience is a plus. This position will be hybrid and based out of the New York office.

Salary depends on experience (90-150k base), plus discretionary bonus eligibility.

Responsibilities:

Provide high-level administrative and research support to NYC-based Investment Team (3-4p), including 1 Investment Partner and 2 Investment Analysts
Schedule and organize extensive internal and external meetings, conference/video, and appointments (sell-side, expert calls, management teams, ad hoc) across various time zones and locations; manage and maintain busy and ever-changing calendars
Work with team to establish standard processes and expectations across responsibilities.
Coordinate complex domestic and international travel arrangements and detailed itineraries
Prepare, process, and submit expense reports
Provide research support, including standard pulls (using platforms like CapiQ, Pitchbook, investor websites), internal material library maintenance, management interaction tracking, company earnings release and call tracking, watchlist maintenance, corporate access, conference tracking/event flagging, request tracking, etc
Serve as back up to admin team and provide personal assistance as needed

Required Qualifications:

Minimum 2-5+ years of relevant administrative support experience, ideally within financial services but open to industry
Previous research experience a plus
Bachelor’s degree or equivalent required
Accustomed to working in a fast-paced, team/collaborative environment
Smart, solutions-oriented, proactive, flexible, and organized
High EQ individual
Must be good at multitasking and managing changing priorities
Demonstrated ability to communicate effectively in written and verbal form, facilitating clear interactions with all team members and stakeholders
Meticulous attention to detail, ensuring accuracy in all tasks
Proficient in MS Office Suite (Excel, Outlook, PowerPoint, Word), Zoom, Slack, and Airtable experience a plus

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.