Executive Administrative Assistant - Virtual Company
Orlando, FL 32804
About the Job
Executive Assistant
Pay Rate: $23/hr
Location: On-site | Orlando, FL
Hours: Part time
Vaco, is seeking an experienced Executive Assistant to help our client streamline their business operations. The ideal candidate will jump right in and take charge, providing vital support in areas such as organizing the business, assisting with travel arrangements, and scheduling large-scale business meetings (sometimes with up to 600 attendees).
Key Responsibilities:
- Provide organizational support, including creating and maintaining folders for events
- Assist with travel arrangements and coordination for business trips
- Schedule and coordinate high-level meetings with corporate partners
- Prepare proposals, presentations (Canva), and other documents
- Ensure meetings and events run smoothly, paying attention to detail
- Manage day-to-day operations with an emphasis on reliability and time management
- Proficient in using specific software programs essential for managing customized reports and database management tools in day-to-day business operations
- Maintain confidential files and records
- Manage expense reports
Qualifications:
- Experience as an Executive Assistant or in a similar role
- Strong organizational skills and attention to detail
- Proficiency in tools like Canva and experience with proposal preparation
- Excellent communication and scheduling abilities
- Ability to prioritize and manage multiple tasks in a fast-paced environment
- Dependable and punctual
This is a great opportunity to support our client in freeing up their time so they can focus on expanding their speaking engagements and growing the business. If you are proactive, detail-oriented, and ready to make an impact, we’d love to hear from you!
Apply today
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.