Executive Administrative Assistant - Vaco

Vaco, is seeking an experienced Executive Assistant to help our client streamline their business operations. The ideal candidate will jump right in and take charge, providing vital support in areas such as organizing the business, assisting with travel arrangements, and scheduling large-scale business meetings (sometimes with up to 600 attendees).

• Provide organizational support, including creating and maintaining folders for events
• Assist with travel arrangements and coordination for business trips
• Schedule and coordinate high-level meetings with corporate partners
• Prepare proposals, presentations (Canva), and other documents
• Ensure meetings and events run smoothly, paying attention to detail
• Manage day-to-day operations with an emphasis on reliability and time management
• Proficient in using specific software programs essential for managing customized reports and database management tools in day-to-day business operations
• Maintain confidential files and records
• Manage expense reports
  

• Experience as an Executive Assistant or in a similar role
• Strong organizational skills and attention to detail
• Proficiency in tools like Canva and experience with proposal preparation
• Excellent communication and scheduling abilities
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Dependable and punctual
  

This is a great opportunity to support our client in freeing up their time so they can focus on expanding their speaking engagements and growing the business. If you are proactive, detail-oriented, and ready to make an impact, we'd love to hear from you!